Administrative Assistant

Solari•Tempe, AZ

6d•Hybrid

About The Position

Provide administrative support to the enterprise. Administrative Assistants duties will include, but are not limited to, providing support to our leadership team members and employees, assisting in daily office needs and managing our company’s general administrative activities.

Requirements

3-5 years of experience in Administrative Support
GED/High School Degree, Required
Well-organized and flexible self-starter
Demonstrated ability to multi-task, learn quickly, and work well independently and as part of a team
Attention to detail in composing, typing and proofing materials or data input
Ability to work in a fast-paced environment, while managing multiple tasks and priorities and meeting deadlines
Excellent interpersonal skills displaying tact and diplomacy and in maintaining effective working relationships
Excellent verbal and written communication skills.
Ability to act professionally and maintains appropriate boundaries with clients and staff.
Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled.
Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success.
Maintains an open and accepting mindset by being an active learner, participating in discussions with others, trying new approaches and ideas, and being self-aware and self-reflective for continual personal, professional and leadership growth.
Employees must maintain a stable and secure private home internet with a minimum of 50Mbps download and 5Mbps upload, and an average jitter less than 20% of latency.

Responsibilities

Provide administrative support to include calendar management, meeting notes, presentation development, travel arrangements, credit card reconciliation, expense reports and other duties as assigned.
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Manage incoming and outgoing mail, postage requirements, and various clerical functions as requested.
Primary coverage of reception desk, answering telephone, greeting visitors and directing questions to appropriate departments or staff for resolution.
Coordinate meeting requirements including preparation of agenda, presentation, meeting room reservations, water, refreshments, or lunch as needed.
Coordinate with facilities on facility related issues such as, fax machines, printers, A/C, workstation furniture repair.
Assist with tours, site visit, event planning, and assessment logistics as requested (book hotels, air, dinner, create agendas, schedule employees, order meals for meetings).
Anticipate need of and maintain office and break room supplies.
Provide secondary support to the Executive Assistants and Board Liaison.
Assist in managing and communicating Employee Recognition programs.
Other duties as assigned.

Benefits

Generous paid time off (PTO)
Health benefits (Medical/Dental/Vision) that start the first of the month following the hire date
Competitive compensation
Basic Life Insurance
Voluntary Life, Spouse, Child Insurance
Critical Illness w/free dependents
Critical Illness Spouse
Short Term & Long Term Disability- Starts first of the month after 90 days of employment
401K & 401K Roth - Starts first of the month after 90 days of employment
United Pet Care
LifeLock for identity theft
LYRA EAP Program- 25 free sessions for mental health per family member