Administrative Assistant
About The Position
The Administrative Assistant will be responsible for the overall maintenance of the office performing all administrative duties as well as be the first person of contact for clients. At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement. We live our mission through three core values: People First: Support our team and clients, promote professional growth, and value collaboration. Integrity of the Science: Deliver accurate, reliable results through objective, evidence-based practices. Client Relationships for Life: Build long-term partnerships and help clients address environmental health challenges. At FACS, your work contributes directly to safer, healthier communities. Ranked "Best Places to Work" for five consecutive years, we invest in your success through training, mentorship, and support for professional certifications—so you can grow, thrive, and build a career with lasting impact.
Requirements
- 2–3 years of relevant administrative experience
- Strong professional verbal and written communication skills
- Comfortable working with clients and coworkers across all levels
- Highly organized, self-directed, and able to manage time with minimal supervision
- Ability to lift up to 30 pounds.
- Prolonged periods of sitting at a desk and working on a computer for documentation and reporting
- Valid driver’s license, reliable transportation, and current auto insurance
Responsibilities
- Order supplies/equipment for office and field; coordinate printer/copier repairs
- Set up and maintain client accounts, verifying billing and contact accuracy
- Review project intake forms; schedule new projects and update staff/calendars
- Distribute purchase orders and maintain digital project files with all correspondence
- Answer and log incoming calls
- Handle mail/shipping (USPS, FedEx, UPS), subpoenas/depositions, and litigation file close-outs
- Keep office, storage, and warehouse areas clean, organized, and labeled
- Coordinate recycling pick-up and field vehicle maintenance
- Supply pick-up/drop-off at the lab
- Track employee certifications, training, and medical evaluations
- Assist with new hire onboarding and basic task training
- Book employee travel/hotel reservations; track and submit expense reports weekly
- Coordinate with insurance provider on certificate requests
- Assist accounting with weekly customer service calls/emails
- Plan office celebrations (birthdays, holidays, milestones, BBQs, recognition events)
- Assist Local Director and IT as needed
- Support staff presentations/courses (copies, packets, supplies, room setup)
Benefits
- Medical coverage with 100% company-paid premiums for employees and their families, plus 50% of the annual deductible covered by the company
- 401(k) retirement plan with company matching contributions
- Vision and dental plan options
- Flexible Spending Accounts (health care and dependent care)
- Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
- Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
- Generous PTO (3 weeks accrual)
- Paid holidays
- Volunteer days
- Floating holiday
- Paid training and certifications to support career advancement
- Incentive Bonus Plan
- Donation Matching Program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
