Administrative Assistant

Lifesouth Community Blood Centers•Madison, AL

13d•Onsite

About The Position

LifeSouth Community Blood Centers is seeking an outgoing individual to join their team as an Administrative Assistant in Madison, AL. This position is responsible for producing promotional materials, maintaining inventory for the Recruitment and Retention Department, and completing bulk mailings for blood drives. The selected candidate will also be responsible for providing high-level administrative support to the District Director.

Requirements

High school diploma or GED
Valid driver’s license. Must also meet and maintain LifeSouth driver’s eligibility requirements
Ability to communicate effectively, both orally and in writing
Ability to work both independently and as a team member
Ability to organize and complete multiple assignments with precision and quick turnaround
Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint
Ability to follow moderately complex oral and written instructions

Nice To Haves

One to two years of administrative assistant experience preferred

Responsibilities

Maintain and organize the District Director’s calendar, meeting and travel schedule
Draft correspondence, answer phones, coordinate mailing, and handle inquiries and requests from internal and external sources on the District Director’s behalf
Produce promotional materials for all blood drives including posters, fliers, paycheck stuffers, and table tents. Materials must be typed, laid out and printed
Maintain inventory and supplies for the district’s Recruitment and Retention Department
Track and complete bulk mailings for blood drives
Write thank you letters
Assist with on-site recruitment
Confirm drives and public relations requirements
Manage, maintain and organize confidential materials including a filing system of electronic and hard copy materials
Prepare and assemble reports, documents and other publications, as appropriate

Benefits

Generous Paid Time Off (PTO) plan
Medical, dental and vision insurances available to full-time employees the first of the month after 60 days
Medical premium discount based on rate of pay
Access to mental wellness resources and counseling through telehealth
Free basic life insurance for full-time employees
Overnight shift differential
Holiday premium paid on certain holidays
Health Savings Account (HSA) with employer match each pay period
Employer funded retirement plan for vested employees & 403b offered
Access to wages prior to pay day
CDL bonus program