Administrative Assistant

New Life Scientific•Cridersville, OH

27d•Onsite

About The Position

We are seeking an energetic and detail-oriented Administrative Assistant to join our team! We are looking for a very particular individual who has a desire to learn many different aspects of how business operates as we need assistance and redundancy across multiple departments. We want to find someone who can handle a core list of primary responsibilities while being able to fit in work on their secondary responsibilities as the workflow permits. With this type of workload and cross-departmental involvement, no two days will be the same. This vital role offers the opportunity to support our office, tech shop, shipping departments as well as enhance organizational efficiency, and directly contribute to a thriving work environment. If you excel at multitasking, possess strong written and verbal communication skills, and enjoy providing excellent customer support, this position is perfect for you.

Requirements

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
Strong computer literacy with experience in data entry, document processing, and general office management software.
Excellent organizational skills with the ability to prioritize tasks effectively.
Experience with multi-line phone systems and phone communication best practices.
Knowledge of office management procedures including calendar management and filing systems.
Customer service expertise with a friendly demeanor and professional phone etiquette.
Demonstrated time management skills to handle multiple responsibilities efficiently.
Integrity
Self-Motivated

Responsibilities

Assist our finance department with routine bookkeeping tasks.
Assist in maintaining our inventory system with routine audits and ensuring our dual inventory system reflects our inventory accurately.
Print out, scan in, and organize documents that directly support Finance, HR, Sales, Customer Service, Shipping, and our Tech Shop.
Assist with the Administrative Duties of our Shipping/Warehouse Department.
Work with the other Office Personnel and Tech Shop Manager with projects or tasks that will allow them to stay focused on their primary roles.
Maintain organized filing systems and handle document proofreading to ensure accuracy and clarity.
Assist with office management tasks such as calendar management, scheduling appointments, and coordinating meetings for the executive team.
Provide exceptional customer service by responding to inquiries via phone or email and supporting client communication efforts.