Administrative Assistant

Westgate Resorts•Gatlinburg, TN

5d•Onsite

About The Position

Assist the Marketing Director, Managers, and Supervisors in executing strategies and objectives. Directs and coordinates activities of the Marketing Department to obtain optimum efficiency and economy of operations.

Requirements

Ability to read and comprehend simple instructions, short correspondence and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients and other team members of the organization.

Nice To Haves

Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

Manage development, production, and distribution of promotional & collateral materials to support marketing programs
Meets with and negotiates with theatres and entertainers for FIT and Marketing Partner contracts.
Overseeing ticket sellers.
Finds new locations and brokers.
Maintain inventory of all marketing related material/supplies
Compile & distribute daily & weekly statistical data
Monitor profitability & performance of existing products & services
Assist with plans, develops and implements organization goals.
Coordinates activities of Marketing Department to effect operational efficiency and economy.
Maintain accurate and current lists of all premiums and merchandise pricing, team member costs, sales price and retail price.
Audit gifting paperwork for all gifting team members.
Compile and submit all bills weekly.
Prepare, review, and sign team member timesheets on a bi-weekly basis.
Submit all team member and OPC payroll to Orlando.
Ensure all tours are input accurately to guarantee correct tour information.
Confers with administrative personnel and reviews activity, operating reports to determine changes in programs or operations required.
Verification of deposits to ensure accurate recording and accounting.
Other duties may be assigned.
Regular attendance as scheduled is necessary.

Benefits

Comprehensive Health Benefits – Medical, Dental, and Vision Coverage
Paid Time Off – Vacation, Sick, and Personal Time to Recharge
Paid Holidays
401(k) with Generous Company Match to Support Your Future
Daily Pay – Access Your Earnings When You Need Them
Family-Focused Benefits – Pregnancy, Parental Leave, and Adoption Assistance
Wellness Programs to Support Your Well-Being
Flexible Spending Accounts (FSA)
Tuition Assistance to Help You Grow Your Career
Military Leave
Employee Assistance Program (EAP) – Support When You Need It Most
Life, Disability, Accident, Critical Illness, and Hospital Insurance
Pet Insurance for Your Furry Family Members
Loyalty Program – Exclusive Discounts on Hotels, Cruises, Resorts, Restaurants, Entertainment, and More
Low-Cost Gym Membership
NEW! David A. Siegel Legacy Scholarship – Up to $40,000 for Team Members’ Dependents
Career Growth and Advancement Opportunities
Community Involvement – Give Back and Make an Impact