Administrative Assistant

The Hershey Company • Robinson, IL

4d • Onsite

About The Position

This is the entry-level administrative role providing essential clerical and operational support. The position performs routine tasks such as document sorting, data entry, and reception activities under close supervision. It applies basic knowledge of administrative practices and relies on clear instructions to complete assignments. The role supports workflow efficiency by completing tasks accurately and on time. It develops foundational skills in communication, documentation, and administrative systems.

Requirements

• Ability to prioritize activity and manage time effectively
• Ability to coordinate and plan events
• Personal initiative
• Attention to detail
• Excellent communication skills, both written and oral
• Ability to be assertive in a manner that is professional to keep others on task
• Proficient in developing Excel spreadsheets, SAP and PowerPoint presentations
• High School Diploma required
• Administrative experience in a professional environment supporting a Leadership Team / Senior level Management required
• Experience supporting a team of leaders; ability to prioritize in a fast pace, constantly changing environment
• Proficiency with the MS Office Suite required (Outlook, Excel, PowerPoint)
• Works with confidential data and issues which could result in detrimental effects if disclosed therefore the Administrative Assistant must be able to make confidentiality decisions, both of a limited and of a broader nature, on own initiative

Nice To Haves

• Associates degree, higher education, or administrative training preferred
• Proficiency with Teams/SharePoint is preferred
• Experience working in/with Manufacturing / Supply Chain is a plus

Responsibilities

• Provides general administrative support to the Plant Manager and the Plant Leadership Team.
• Assists Plant Manager in summarizing reports, developing meeting agendas and taking meeting notes.
• Assists all plant staff managers with general admin support and documentation management.
• Coordinate meetings to include scheduling meetings/rooms, developing presentations and ordering lunches.
• Assist with salaried employee onboarding. Schedule one on one meetings and tours with Plant Staff to get new hires oriented with processes and people.
• Assist with coordinating activities/events for the Robinson Plant.
• Responsible for the plant newsletter, includes content coordination, development and distribution.
• Serve as plant contact and coordinator for visitors. This includes greeting visitors, sharing compliance information and tour guidelines, scheduling conference rooms, preparing PPE/lab coats for tours and preparing product gift bags.
• Responsible for tracking and coordinating employee uniforms and locker assignments.
• Coordinate onsite interviews for salaried positions.
• Maintain organizational chart for the plant.
• Maintain email distribution lists, phone lists, and SharePoint/Teams sites for Plant and Plant Staff.
• Sort and distribute mail.
• Order office supplies and maintain inventory, including disposable lab coats and PPE for guests.
• Responsible for documentation management (shared drives, SharePoint, Teams), including consolidation and organization.
• Owner of plant general credit card for supply purchases, meeting lunches, etc.
• Provides support with assigning computer based training and tracking progress.
• Other projects/duties as assigned.

Benefits

• The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws. The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED