Administrative Assistant

Hulsing Hotels/ Earth Fare / Accucare•Asheville, NC

13d•Onsite

About The Position

We are seeking a reliable and detail-oriented Administrative Assistant to provide essential day-to-day support to our management team and staff. In this role, you will handle a variety of administrative and clerical tasks that keep our office running smoothly — including payroll support, accounts payable coordination, and general office management. This is an excellent opportunity for someone who thrives in a fast-paced environment and takes pride in organized, efficient work.

Requirements

High School Diploma or GED required
Minimum 2 years of related administrative experience
Experience with payroll systems (Paycom experience a plus) and/or Human Resources
Strong organizational skills with excellent attention to detail and ability to multitask
Clear and professional verbal and written communication skills
Solid computer skills, including Microsoft Office (Word, Excel, Outlook)
Proficiency with standard office equipment (printers, fax machines, etc.)
Ability to handle sensitive and confidential information with discretion
Positive interpersonal skills; able to work collaboratively across teams

Nice To Haves

2-year associate degree preferred
Bilingual in Spanish (speaking and writing) strongly preferred

Responsibilities

Process and monitor payroll using Paycom; execute payroll runs and related tasks
Provide administrative support to managers, including data compilation and spreadsheets
Manage accounts payable: match and verify invoices, packing slips, and purchase orders; code for accounting
Track, verify, and process expense reports and petty cash reimbursements; issue checks
Initiate and monitor Workers' Compensation claims; coordinate with the W/C provider
Order and maintain office supplies, business cards, and marketing materials
Distribute incoming and outgoing mail
Maintain office equipment and general filing systems
Take notes at staff meetings and distribute summaries
Perform other related duties as assigned