Administrative Assistant

Aston Carter•Town of Oyster Bay, NY

4d•$20 - $24•Onsite

About The Position

The Administrative Assistant will provide reliable, detail-oriented support to the office by performing a wide range of administrative tasks. This role focuses on accurate typing, data entry, general office administration, and managing construction reports, while supporting the broader team with day-to-day operational needs.

Requirements

Experience using Microsoft Office, with a strong focus on Excel and Outlook.
Ability to perform accurate and efficient typing and data entry tasks.
Strong organizational skills with the ability to manage multiple tasks and priorities.
Clear and professional verbal and written communication skills.
Comfort using email and other digital tools for daily office communication.
Customer service skills and a professional, well-spoken demeanor.
Attention to detail and a high degree of accuracy in all administrative work.

Nice To Haves

1–3 years of administrative experience preferred but not required, including experience in clerical or office support roles.
Open to entry-level candidates who demonstrate strong communication skills and proficiency with Microsoft Office.
Administrative experience from any industry is welcome; construction industry experience is not required.
Ability to work independently as well as collaboratively within a small office team.
Willingness to learn new processes and adapt to evolving office needs.

Responsibilities

Perform accurate and efficient typing to prepare documents, reports, and correspondence.
Complete data entry tasks with a high level of attention to detail and accuracy.
Handle a variety of office administrative duties, including filing, organizing records, and maintaining documentation.
Manage and process construction reports, ensuring they are properly prepared, recorded, and distributed.
Monitor and respond to email communications in a timely and professional manner.
Use Microsoft Office applications, particularly Excel and Outlook, to support daily administrative activities.
Provide clerical support such as scheduling, document preparation, and general office coordination.
Assist with customer service-related tasks, including answering inquiries and directing requests appropriately.
Support the office team with additional tasks as needed to ensure smooth daily operations.