Administrative Assistant

X-Energy•Rockville, MD

16d•Onsite

About The Position

X-energy LLC is hiring an Administrative Assistant to support its Global Business Development team. This position is responsible to provide a wide range of administrative and managerial support. Responsibilities include calendar management and coordination of business meetings, preparing reports and data analysis.

Requirements

Typically, ten years of experience required.
High School Diploma required.
Proficiency using Microsoft Office Tools (Word, Excel, PowerPoint, Outlook).
Project coordination experience.

Nice To Haves

The ability to be a strategic collaborator and work alongside other administrative staff as needed.

Responsibilities

Perform general office support tasks associated with onsite location.
Assist with department communications, including taking calls, responding to emails, and interfacing with external and internal guests.
Maintain an organized filing system of paper and electronic documents.
Record meeting minutes from meetings.
Conserve department leadership's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; reviewing quality related documents for accuracy and compliance; initiating telecommunications.
Perform correspondence, PowerPoint presentations, senior level meeting agendas, internal and external email communication.
Assist in information gathering by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Compile expense reports and maintain expense tracker spreadsheet as requested.
Suggest more efficient ways to run the office and troubleshoot malfunctions.
Uphold a strict level of confidentiality.
Maintain professional demeanor and behavior at all times in all forms of communication.
Lead the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, without close supervision and some latitude for independent judgment.
Provide feedback and guidance to more junior team members with the execution of the core tasks and responsibilities listed in the Job Profile Task/Responsibilities section of this document.
Shares knowledge related to industry best practices and standards with others across the team.
Perform other duties as assigned by manager.