Asset & Wealth Management, Administrative Assistant, Dallas

Goldman Sachs • Dallas, TX

2d

About The Position

Position Overview: Provide high-level, proactive administrative support to a complex team of Managing Directors, lenders, and underwriters. This role requires a high degree of multitasking, discretion, and the ability to navigate a dynamic corporate environment.
Job Summary & Responsibilities: Proactively coordinate and maintain complex and extremely dynamic calendars including coordination of senior-level internal & client meetings, deal reviews, strategically prioritizing meeting requests and all related logistics. Anticipate potential calendar conflicts and engagements, while proactively resolving all scheduling challenges. Manage high volume of phones calls, interacting with high level business leaders, executives and clients in a professional and effective manner. Handles highly confidential and sensitive client information with utmost discretion. Responds and follows up on client requests in a timely manner. Coordinates domestic and international travel arrangements, including visa procurement when applicable. Meticulously process and track expense reports in a timely manner, reconciling credit card statements or related expenses in compliance with firm policy Prepares and distributes business correspondence, signatures, memos, letters, reports or other documents as requested. Participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning. Works with conference and catering services for meetings and client engagements as needed. Maintains understanding of firm policies and handles certain issues independently. Provide backup support to peer assistants and participate in ad-hoc projects or event planning committees.

Requirements

• Experience supporting multiple executive(s) in a complex, fast-paced environment, preferably in financial services, private sector or government.
• Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly challenging demands.
• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Requires excellent interpersonal and communication skills, both written & verbal.
• Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required
• Familiar with expense platforms such as SAP Concur.

Responsibilities

• Proactively coordinate and maintain complex and extremely dynamic calendars including coordination of senior-level internal & client meetings, deal reviews, strategically prioritizing meeting requests and all related logistics.
• Anticipate potential calendar conflicts and engagements, while proactively resolving all scheduling challenges.
• Manage high volume of phones calls, interacting with high level business leaders, executives and clients in a professional and effective manner.
• Handles highly confidential and sensitive client information with utmost discretion.
• Responds and follows up on client requests in a timely manner.
• Coordinates domestic and international travel arrangements, including visa procurement when applicable.
• Meticulously process and track expense reports in a timely manner, reconciling credit card statements or related expenses in compliance with firm policy
• Prepares and distributes business correspondence, signatures, memos, letters, reports or other documents as requested.
• Participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning.
• Works with conference and catering services for meetings and client engagements as needed.
• Maintains understanding of firm policies and handles certain issues independently.
• Provide backup support to peer assistants and participate in ad-hoc projects or event planning committees.

Benefits

• Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience.
• A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed