Administrative Assistant, William A. Meyer Jewish Community Foundation

Jewish Federation of Palm Beach County•West Palm Beach, FL

16m•Onsite

About The Position

The Administrative Assistant is responsible for office administration while working within the mission, vision, and core values of the organization. The Administrative Assistant will have close interaction with volunteers and donors, and excellent customer service is essential.

Requirements

High School diploma required preference for associate degree or greater in in one of the following areas: Fundraising, Non-profit Management, Business Administration, or similar.
Five or more years administrative experience with executive support or fundraising events or equivalent combination of education, experience and skills required.
Excellent customer service skills and professionalism required.
Excellent written and verbal communication skills required.
Excellent organizational skills with high attention to detail and ability to multi-task, prioritize and manage multiple projects.
Strong interpersonal skills and ability to work independently and cooperatively within a team.
Strong work ethic and a purpose-driving commitment to the mission of Federation.
Strong knowledge of basic office computing, including MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and basic database skills required.
Experience scheduling meeting and managing multiple calendars.
Ability to work in a fast-paced environment, meet deadlines, prioritize tasks, multi-task, respond to urgent matters, and pay attention to detail.
Ability to take and adapt to constructive feedback.
Must be able to handle confidential data with sensitivity and discretion.
Must be able to pass Level 1 background check.
Must maintain valid Florida driver’s license.

Nice To Haves

Experience with donor relation systems preferred.

Responsibilities

Provides administrative support for MJCF team members.
Coordinates the following meetings: Meyer Jewish Community Foundation Board, volunteer committees, staff trainings, etc.
Prepares minutes for MJCF Board meetings.
Maintains and updates records pertaining to planned gifts for Forever Lions/ACE, Bequests, Trusts, Life Insurance policies, Donor-Advised Funds (DAFs). Audits lists annually.
Manages prospect list in collaboration with Executive Director, verifying with donor officers as necessary
Reviews and updates the statistical dashboard on a monthly basis
Follows up with professional advisors/family members to ensure all documentation is received and accounted for.
Serves as back up for Gift Officer for grant administrator tasks
Foundation Hub/PG Fund: Oversees the relationship with Foundation Hub (formerly FTP). Coordinates new releases and staging environment with MJCF team. Manages biweekly call.
Ensure PG Funds/Donorsphere are up to date with biographical and other information
Dnaymics/CRM: MJCF lead on ensuring MJCF-data is correctly coded into CRM
Concur: Coordinates acknowledgements of new gifts including letters, phone calls from leadership, etc.
Maintains record keeping and inputs information in existing computer programs and files.
Lead administrative professional on all MJCF events
Providing backup support for general office duties, including but not limited to: Opening and distributing mail, Answering phones, Ordering supplies, Providing administrative support for events, Assisting in other departments, as needed.
Other duties as assigned.