Administrative Assistant- Community Engagement

South Country Health Alliance•Medford, MN

22h•Onsite

About The Position

South Country Health Alliance is seeking an Administrative Assistant to join their team. This role supports the work of the department staff by performing a range of administrative and office duties. Responsibilities include program-specific data entry and verification, creating spreadsheets, typing documents, participating in newsletter development, and organizing meeting logistics. The position also provides backup coverage for the company's receptionist as needed. This is an on-site position located in Medford, MN.

Requirements

A High school diploma or equivalent
A minimum of three years progressively more responsible administrative support experience.
Proficiency in Microsoft Office Suite, Adobe Acrobat, internet use and access, and operation of office equipment.
Self-directed, highly organized and very detail oriented in completing assigned tasks
Able to adapt to changing work efforts and exercise judgment to shift priorities and organize multiple tasks simultaneously
Excellent communication skills - written, verbal and phone
Maintain confidential information.
Must be legally authorized to work in the U.S. (No sponsorship available)

Nice To Haves

Business administration or office management training in a business or vocational school
Health care experience in a related area such as clinic or other health professional office setting, county social services or public health, or health plan/HMO.

Responsibilities

Program-specific data entry and verification
Creating spreadsheets from collected data
Mailing and typing documents such as memos, letters, reports, correspondence, and administrative forms
Participating in the development of program newsletters or other submittals
Organizing all logistics for meetings including meeting minutes
Providing back up coverage for the company’s receptionist, as needed
Compile, organize, analyze moderately complex information for inclusion in reports, budgets and presentations; prepare charts, graphs, or other presentations of varying complexity.
Maintain data integrity with important member information and meet requirements of compliance standards.
Create, organize, and maintain files and records; maintain data and related information on web-based data systems.
Manage incoming department correspondence, ensuring all forms of information and documents are distributed timely and accurately.
Proofread, revise and edit materials and be able to discern when to ask questions for clarification.
Coordinate conference and travel arrangements; schedule appointments and perform other duties related to maintaining one or more individual schedules.
Coordinate the overall logistics for various committee meetings and ad hoc meetings, including compiling agendas, taking minutes, making photocopies, collating and mailing packets, scheduling a location, etc.
Attend department, project and team meetings and prepare and distribute meeting minutes as needed.
Accept, screen and route telephone calls; greet and direct visitors, as appropriate, concerning activities and operations of the department/South Country; provide backup coverage for the company’s receptionist, as needed.
Resolve routine problems, answer general questions, and know when to escalate more complex issues.