Administrative Assistant

Ecolab Inc. • Grapevine, TX

8d • Onsite

About The Position

Ecolab is seeking an Administrative Assistant to join their team in Grapevine, TX. This role will support senior leaders and help drive business success by bringing structure, clarity, and energy to tasks such as coordinating meetings, managing calendars, and supporting HR and finance processes. This is an opportunity for career growth while helping others thrive.

Requirements

• High school diploma or equivalent
• One year of administrative experience
• Immigration sponsorship is not available for this position

Nice To Haves

• Bachelor’s degree
• Intermediate proficiency in MS Office (Outlook, Excel, PPT)
• Experience successfully managing multiple, competing priorities to meet deadlines
• Excellent verbal and written communication skills, with a strong customer service focus
• Organizational skills and attention to detail
• Experience anticipating needs, being resourceful, and using sound judgment and tact
• Critical thinking, analytical, and problem-solving skills
• Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff
• Experience working independently, as well as collaborating in a team environment
• Reliability, flexibility and approachability
• Process oriented, adaptable, reliable, flexible and approachable

Responsibilities

• Perform general administrative duties in support of individuals, teams, and business processes
• Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
• Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there
• Compile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed
• Support financial processes such as corporate card reconciliation and invoice tracking
• Arrange domestic and international travel, including visa processing
• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations
• Compile and edit presentation content from multiple sources and distribute reports to stakeholders
• Maintain agendas, action item lists, and program plans, escalating issues when needed
• Respond to routine correspondence following established procedures
• Create and manage SharePoint sites and shared drives to keep teams organized
• Use sound judgment to prioritize tasks and ensure smooth workflow
• Communicate proactively to meet internal and external client needs

Benefits

• Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED