Administrative Assistant - 60028436 (Repost)

State of South Carolina • Lexington County, SC

3d • Onsite

About The Position

The Administrative Assistant provides essential administrative, clerical, and organizational support to ensure the smooth and efficient operations of the Office of Educator Services. This role supports internal staff, communicates with clients and visitors, and manages day-to-day office activities with professionalism and accuracy. The administrative assistant works under the general supervision of the office director and must be able to work both independently and collaboratively and prioritize work tasks. The employee must display professionalism and use discretion and judgement in handling employee and educator information. This position is in the main office of the South Carolina Department of Education. Limited, if any, travel is required. Some light lifting of supplies and materials may be required.

Requirements

• A high school diploma and work experience that is directly related to the area of employment
• A bachelor's degree may be substituted for the related work experience
• Manage daily office tasks and procedures
• Prepare documents including travel authorizations for varied audiences and purposes
• Demonstrate strong written and verbal communication skills for emails, letters, memos, and phone calls
• Demonstrate proficiency in word processing, spreadsheets, email systems, and presentation software
• Use and maintain office machines including copiers, printers, and scanners, and be able to troubleshoot minor issues
• Schedule appointments and meetings and manage event logistics
• Ensure accuracy and timeliness in completing responsibilities
• Demonstrate a professional demeanor in assisting staff, visitors, and other stakeholders

Nice To Haves

• A high school diploma and four years of clerical/administrative assistant experience or an associate degree in office skills, secretarial science, or other related field and two years of experience as an administrative assistant

Responsibilities

• Manages daily office tasks, organizes files, and maintains records to ensure effective office workflows
• Prepares documents, reports, and correspondence using office templates and software tools
• Operates office equipment including copiers, printers, and scanners, and troubleshoots minor issues
• Assists with onboarding of new employees
• Assists with budgeting and expense tracking
• Prepares travel authorizations and reimbursements for staff
• Supports purchasing, procurement, and supply inventory management
• Adheres to agency protocols and procedures for financial transactions, procurement, purchase orders, and invoices
• Answers and routes incoming calls and general emails
• Greets and assists office visitors
• Coordinates staff coverage to assist office visitors
• Drafts memos, emails, letters, and other professional communications
• Coordinates communication among office staff
• Submits office requests through the agency routing system for approval
• Schedules appointments, meetings, and other events
• Reserves meeting space and plans for technology needs and supports
• Organizes meeting logistics, prepares materials, and takes meeting minutes as needed
• Follows agency procedures for hosting meetings on site with external groups
• Assists office staff in preparation for State Board of Education committee meetings
• Additional related responsibilities as assigned

Benefits

• Health, dental, vision, long term disability, and life insurance for employees, spouse, and children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• Paid parental leave
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED