Administrative Assistant

Fiera Capital • Montreal, QC

18d • Hybrid

About The Position

At Fiera Capital, we invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions: Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment. Your Growth & Empowerment: We have ambitious growth goals for our firm, which makes us a great place to advance your career. Your Rewards & Recognition: We deeply value our people and their contributions and that’s reflected in our competitive compensation and benefits packages and our collaborative culture. Your Wellness Your Way: We strive to create a healthy work environment and we offer programs designed to support our employees’ wellbeing. We are seeking a highly organized and proactive Administrative Assistant to support the Canadian Regional Leadership team. This role is critical in enabling the day-to-day effectiveness of senior leaders by ensuring seamless coordination of administrative, operational, and communication activities. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment with shifting priorities. This individual exercises sound judgment, demonstrates discretion, and is comfortable interacting with a wide range of stakeholders.

Requirements

• Bilingual in English and French is a requirement
• Post secondary education in administrative studies, office management or any other relevant field
• Prior experience in a similar administrative assistant position
• Networking skills and a strong sense of tact and diplomacy while ensuring quality service delivery
• Being highly autonomous and having considerable initiative and a keen sense of versatility
• Strong sense of responsibility and pride in a job well done
• Excellent ability to understand issues, problem-solve and be highly adaptable
• Strong eye for business and ability to work in a fast-paced, multi-tasking environment
• Excellent communication skills, a high level of professional discipline, and a reputation for being diplomatic
• Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions
• Mastery of the Office Suite (Excel, Word, PowerPoint, and Outlook) tools and the technological tools in administrative support

Responsibilities

• Provide high-quality administrative and operational support to three senior regional leaders
• Manage complex calendars, including scheduling, prioritization, and conflict resolution across multiple stakeholders
• Coordinate end-to-end travel arrangements, including itineraries, logistics, and real-time adjustments
• Manage expense submissions and ensure timely and accurate reporting
• Support inbox and communication management, including drafting responses, prioritizing requests, and escalating where appropriate
• Act as a point of contact for internal and external stakeholders, ensuring clear and professional communication
• Coordinate meetings and events, including scheduling, logistics, agenda preparation, and materials distribution
• Compile, format, and distribute presentations, memos, and reports, ensuring accuracy, consistency, and version control
• Track follow-ups and action items to support timely execution of key initiatives
• Review, process, and track invoices and expenses; support basic budget tracking
• Maintain organized digital files and leverage tools such as Teams and SharePoint to ensure efficient document management
• Identify opportunities to improve administrative processes and enhance team efficiency

Benefits

• bonuses
• employee benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree