Administrative Assistant

Lillibridge Healthcare Services • Sarasota, FL

21d • $26 - $31 • Onsite

About The Position

Lillibridge Healthcare Services is a wholly owned subsidiary of Ventas, delivering property management and leasing excellence with an outstanding record of tenant satisfaction. Lillibridge manages more than 22 million square feet of outpatient medical space across 36 states, providing prime medical office spaces to health systems and physicians seeking to expand their reach and deliver value to their communities.

The Administrative Assistant Provides administrative and operational support for Property Management Office and functions as frontline contact to external and internal customers, tenants and vendors. Applicants should have experience with property management and real estate accounting software.

Requirements

• High school graduate or equivalent, College degree preferred
• 2 - 3 years experience as an administrative assistant.
• Must be located in Sarasota, FL or surrounding area or willing to relocate for the duration of employment.
• Must be in office, on site, 5 days a week.
• Advanced computer skills using MS Office applications (Word & Excel a must)
• Demonstrated proficient knowledge of and experience with accounting principles & practices.
• Property management software experience a plus.
• Strong communication and customer service skills (oral & written) to promote positive client/ tenant relations.
• Ability to exercise prudent judgment in the absence of supervisory personnel.
• Ability to organize and prioritize tasks to ensure accuracy and timely completion.

Nice To Haves

• Property management software experience a plus.

Responsibilities

• Retrieves incoming calls in a professional manner and delivers high level of customer service as appropriate.
• Dispatches and tracks routine work orders to maintenance staff or other responsible parties ensuring timely completion.
• Coordinates vendor/contractor services as appropriate to support daily property operations.
• Assistants with lease administration including move-in/move-out procedures.
• Assists with tenant relations and event coordination.
• Maintains service agreements log and assures tenant and vendor certificates meet all requirements.
• Maintains electronic files system.
• Maintains key & card control for vendor/contractor/tenant access.
• Composes routine professional correspondence.
• Assists with property inspections as assigned.
• Perform all general office duties and special projects as required.
• Draft, prepare, and process contracts, services agreements, and other business-related documents while maintaining accurate records and tracking execution status.

Benefits

• Comprehensive health insurance with 90% premium covered by employer.
• 20 days of PTO & 11 paid holidays annually.
• Retirement benefits with employer match.
• Employee stock purchase plan.
• medical, dental, vision, retirement savings, paid time off, and other wellness benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED