Administrative Assistant

Eide Bailly LLP•Twin Falls, ID

11d•Onsite

About The Position

Provides administrative support to partners and managers with integrity and professionalism. Coordinates department staff meetings, seminars and conference calls and records minutes as needed. Sets up new clients and maintains existing client data in the practice management system. Assists with proposal processing. Formats, copies and binds financial statements for partner to review and sign. Processes tax returns. Signs on behalf of partners and managers as delegated, his or her name to correspondence and other written documents and forms. Schedules appointments and makes travel arrangements. Composes and types routine correspondence including orders, memos, letters and reports. Performs miscellaneous scanning, filing, faxing and copying duties as needed. Reviews, sorts and routes incoming mail; distributes outgoing mail. Greets visiting clients and directs them to the correct person. Answers telephones and gives information to callers; routes calls to appropriate personnel. Orders and stocks office supplies. Fills in at the front desk and provides other departments with administrative support as needed. Ensures timely and accurate performance on assigned projects. Maintains compliance with project budgets, turnaround times, and deadlines.

Requirements

High School Diploma
2 years of past administrative support experience
Proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat
Exceptionally detail-oriented with strong verbal and written communication skills
Authorized to work in the United States now or in the future without visa sponsorship

Nice To Haves

Power BI experience
Quickbooks experience

Responsibilities

Provides administrative support to partners and managers with integrity and professionalism.
Coordinates department staff meetings, seminars and conference calls and records minutes as needed.
Sets up new clients and maintains existing client data in the practice management system.
Assists with proposal processing.
Formats, copies and binds financial statements for partner to review and sign.
Processes tax returns.
Signs on behalf of partners and managers as delegated, his or her name to correspondence and other written documents and forms.
Schedules appointments and makes travel arrangements.
Composes and types routine correspondence including orders, memos, letters and reports.
Performs miscellaneous scanning, filing, faxing and copying duties as needed.
Reviews, sorts and routes incoming mail; distributes outgoing mail.
Greets visiting clients and directs them to the correct person.
Answers telephones and gives information to callers; routes calls to appropriate personnel.
Orders and stocks office supplies.
Fills in at the front desk and provides other departments with administrative support as needed.
Ensures timely and accurate performance on assigned projects.
Maintains compliance with project budgets, turnaround times, and deadlines.