Administrative Assistant

Royal Bank of Canada•Calgary, AB

5d•Onsite

About The Position

The successful candidate will provide administrative support to a medium-sized team of professionals and work collectively with the Admin Team to efficiently support the daily operations of the Global Investment Banking Department. This role requires a detail-oriented administrative professional with strong organizational skills and proficiency in Microsoft Word, Excel, Outlook, Power Point, and Adobe Acrobat. Strong oral and written communication skills, initiative, and the qualities necessary to function as a team player in a fast-paced and challenging environment are essential.

Requirements

Must have at least 3+ years of experience as an administrative assistant supporting multiple people at various levels
Computer proficiency in Microsoft Office, PowerPoint, Word, Excel, and Adobe Acrobat.
Must have strong organizational abilities and a proactive approach with the ability to anticipate needs
Ability to be detail oriented while handling multiple, time demanding projects within tight deadlines
Strong interpersonal, diplomacy, and communication skills both written and verbal
Work collaboratively in a team environment
Independently be able to take initiative and action tasks with a focus on productivity

Nice To Haves

Experience with CRM, Concur, Workday, and CoupaHost

Responsibilities

Creation, editing, and formatting PowerPoint presentations, correspondence, and reports for internal and external clients
Production duties including printing and binding of presentation material
Plan and coordinate internal events, meetings, conference calls, and project closings
Coordinating travel requirements and itineraries
Review and completion of expense reports
Maintaining and updating team’s vacation and absence management system
Ensuring corporate policies and procedures are maintained and upheld
Maintain and improve filing system for use of all administrative staff
Assisting team with computer equipment/software support as needed
Accounting as required, including client engagement and accounts payable
Manage correspondence, responding, and prioritizing as appropriate and with discretion
Collaborate with Admin Team on administrative duties including couriers, office supply ordering, occasional reception relief and other duties as required