Administrative Assistant
About The Position
Kingston Ross Pasnak LLP is the largest local, independent, full-service accounting firm in Alberta. They are driven by a desire to be creative and continually open to new possibilities, focusing on building strong relationships with clients, team members, and the community. They seek inventive problem-solvers who prioritize customers and embody core values: Advancement, Accountability, Empathy, Intention, Openness, and Uniqueness. As an Administrative Assistant, you will be a vital member of the Administration Team, reporting to the Director of People Operations. You will be responsible for taking initiative and ownership in facilitating successful administrative practices for the whole firm. You are a detail-oriented, curious individual who can quickly learn and work with minimal supervision.
Requirements
- Demonstrates administrative experience within a public practice or professional services environment.
- Proven ability to manage competing priorities independently in a deadline driven setting.
- Strong understanding of public practice workflows, including peak periods (tax season, year-end).
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- High attention to detail, particularly when handling financial transactions and confidential information.
- Professional communication skills, with a proactive, client-service mindset and a focus on continuous improvement
Nice To Haves
- Experience with CaseWare, TaxPrep, or similar software is an asset.
Responsibilities
- Oversee mail, courier, and document flow, ensuring timely and accurate handling of critical materials.
- Manage daily banking and payment processing with accuracy and strong internal controls.
- Maintain electronic client files, ensuring records are organized, current, and audit-ready.
- Coordinate vendors, office operations, and inventory to keep the office running smoothly, especially during peak periods.
- Support a professional client experience, serving as a key point of contact for reception and in-office coordination.
- Identify and implement process improvements to enhance efficiency across the firm.
Benefits
- A total rewards package, including above market salary and annual bonuses
- Three weeks’ vacation and Winter Holiday Office Closure (starting base)
- Ten personal days
- 100% employer match on medical and dental benefits
- Health spending account
- On-site fitness center
- Tuition reimbursement and professional development
- A flexible and remote working model
- A unique opportunity to build, grow, and leave your impact on a local firm
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
