Administrative Assistant

Adolescent Wellness Academy • Davie, FL

13d • Onsite

About The Position

This role sits at the center of executive operations across two growing behavioral health organizations. You'll work directly alongside our Co-CEOs -- supporting high-level priorities, managing critical administrative functions, and jumping into projects that span finance, contracts, credentialing, and systems. The right person learns fast, brings structure to ambiguity, and takes ownership without needing to be closely managed. No two days look the same and that's the point. Backgrounds that translate Medical Administrative Support · Healthcare or Behavioral Health Operations · Office or Practice Management · Executive or Department Coordination. At AWA and PRC, the work is meaningful, and so are the people doing it. This isn't a role where you clock in and disappear. You'll sit close to leadership, see how decisions get made, and have a real hand in keeping two behavioral health organizations running at their best. If you want a stable role with room to plant roots, interesting work, and the kind of trust that builds over time, this is it.

Requirements

• 2+ years in a medical administrative, operations, or executive support role
• Comfortable navigating multiple software platforms and picking up new systems quickly; prior CRM or EMR exposure is a plus
• Functional Excel skills with the ability to learn more on the job
• Highly independent and self-directed, with the ability to manage competing priorities without a lot of hand-holding
• Organized, detail-oriented, and proactive -- follows through and takes pride in the quality of their work
• Looking for a stable, long-term role where you can grow laterally, build expertise, and become an indispensable part of how leadership operates
• Discreet with sensitive information and steady under shifting priorities

Nice To Haves

• prior CRM or EMR exposure is a plus

Responsibilities

• Take ownership of executive inbox management: flag, action, organize, and keep priorities moving on behalf of the Co-CEOs
• Own financial administrative tasks including invoice processing, accounts payable, credit card reconciliation, and expense categorization
• Review, organize, and maintain contracts, agreements, and sensitive organizational documents
• Support medical credentialing processes and documentation across both organizations
• Assist with software setup, CRM integrations, and platform management; serving as a reliable resource for system questions across the org
• Process daily fax and mail intake, routing items appropriately and keeping nothing in the queue
• Build and maintain Excel trackers, reports, and operational spreadsheets
• Contribute to special projects as organizational needs evolve
• Support internal operations including agendas, meeting notes, correspondence, and cross-departmental coordination

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed