Administrative Assistant | Youth In Transition School

NATIONAL CENTER ON INSTITUTIONS AND•Milford Mill, MD

10d•$20 - $22•Onsite

About The Position

NCIA is seeking a dedicated, detail-oriented Administrative Assistant for its Youth in Transition School in Baltimore, Maryland. The role supports a welcoming, organized, and supportive school environment for students with unique educational and behavioral support needs. As a first point of contact for students, families, visitors, and staff, the Administrative Assistant helps provide a positive, professional experience and keeps school operations running smoothly. The position is on-site, full-time, non-exempt, and reports to the Director of Education.

Requirements

High school diploma or equivalent.
At least two years of administrative or office experience.
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and exercise good judgment.

Nice To Haves

Administrative experience in a school or educational setting.
Certification in office administration.
Experience working in environments that support children, adolescents, or special education populations.

Responsibilities

Welcome families, students, staff, and visitors with professionalism and warmth.
Manage front office operations and daily administrative functions.
Coordinate communications, meetings, school events, and schedules.
Prepare and distribute correspondence, reports, and school announcements.
Assist with student enrollment, registration, transfers, and withdrawals.
Maintain attendance records and support follow-up on absences.
Prepare class lists, student reports, schedules, and other academic records.
Serve as an administrative resource for parents and guardians.
Maintain student, staff, and school records accurately and confidentially.
Enter and update data using Microsoft Excel and school information systems.
Organize files and documentation to support audits, inspections, and compliance requirements.
Assist with staff onboarding, scheduling, and internal communications.
Help coordinate training activities and personnel documentation.
Manage office and classroom supply inventories and purchasing processes.
Track expenditures and maintain organized administrative records.