DreamWorks Service Operations - Administrative Assistant

NBCUniversal•Glendale, CA

12d•Hybrid

About The Position

DreamWorks Animation is seeking a highly motivated Administrative Assistant to support the Digital Operations VP, Directors and their leadership teams. This role involves a high level of exposure both internally with studio and production partners, and with external partners. This isn’t just about managing a calendar; it’s about contributing to the technical operations in a fast paced service environment. The ideal candidate possesses a unique blend of technical literacy and emotional intelligence. They should be enthusiastic, savvy and maintain a desire and attitude towards customer service. If you are part of the fandom and believe teamwork makes the dream work, join us in #livingthedream and #doingyourdreamwork!

Requirements

Requires a minimum of 5 years of administrative assistant experience.
Excellent communication skills; written, verbal and interpersonal and strong emotional intelligence.
Must be confident and have the ability to interact with employees at all levels of the organization.
Proactive and anticipatory.
High ethical standards and the ability to handle confidential information.
Must possess strong technical skills including Google Workspace MS 365 (PowerPoint, Excel and Word).
Strong organizational skills with the ability to multitask and be self-directive.
Strong problem solving and critical thinking skills are a must for this position.
Must be collaborative and able to work independently and as part of a team.

Nice To Haves

A bachelor’s degree is preferred.
Administrative assistant experience preferably in entertainment or technology/software.
Google Workspace and experience with a variety of video conferencing applications is strongly preferred.
Other useful skills include familiarity with Mac and Linux platforms, JIRA, Adobe Photoshop or other image editing software.
Interest in Technology focusing on Systems and Infrastructure Operations is a plus.

Responsibilities

Schedule meetings and appointments for the VP and their direct reports.
Manage multiple calendars for internal leaders and effectively coordinate with external studio partners.
Collaborate with the incident management team and technology leadership to craft and communicate operational impact studio wide.
Schedule interviews for recruitment and hiring managers; inclusive of phone screens, virtual and in person.
Coordinate and book travel, including flight reservations, hotel accommodations, and vehicle rental.
Manage and submit department expense reports in a timely manner.
Maintain meeting agendas and take detailed notes for department and project meetings.
Organize departmental events and assist with broader technology events including but not limited to: calendar holds, securing event space, reserving tables, ordering and picking up beverages and food.
Process weekly status reports, including distribution and archiving reports.
Coordinate department visitors per company policy; initiating drive on requests and escorting visitors.
General office duties, such as maintaining and tracking office supplies that may be needed.
Work as part of a team; backing up and covering for other administrative assistants when they are out of the office or need assistance.
Special projects as needed.