Operations Administrative Assistant

Albuquerque Health Care for the Homeless • Albuquerque, NM

3d • Onsite

About The Position

Albuquerque Health Care for the Homeless (AHCH) is seeking an Operations Administrative Assistant to provide administrative support to the Chief Operations Officer (COO), Chief Human Resources Officer (CHRO), and the Chief Finance and Administration Officer (CFAO). AHCH has been dedicated to serving people experiencing homelessness since 1985, offering integrated care through outreach and site-based services to address health-related causes and consequences of homelessness. The organization envisions a world without homelessness, believing that access to quality healthcare, adequate housing, and a living wage are key solutions.

Requirements

• Keen attention to detail, with an ability to spot errors and inconsistencies.
• Strong analytical and time management skills.
• Exceptional organizational skills.
• Excellent communication skills both written and verbal.
• Ability to maintain confidentiality.
• Self-starter with skill to navigate the varied responsibilities of a busy office.
• Robust knowledge of Office Suite.
• High school diploma or equivalent.
• 2 years of experience in administrative support.

Nice To Haves

• Previous experience working in nonprofit or healthcare setting.
• Previous work or familiarity of working within a project management model.
• Previous experience working in a complex, multi-department organization.

Responsibilities

• Data entry and data clean-up projects.
• Calendar management for multiple Senior Managers.
• Supply ordering, pick-up, and delivery.
• Inventory management and credit card receipt tracking.
• General office duties such as making photocopies, printing signage, gathering signatures, scanning documents, uploading documents, and sending faxes.
• Detailed work including creating flyers, updating signage, updating client facing information (Power Point slideshows).
• Answer multiline phone and respond or direct callers to appropriate extensions efficiently.
• Reply to all emails in a timely and professional manner.
• Comply with all AHCH policies and procedures.

Benefits

• Low cost medical, vision, and dental insurance with health club membership
• Life insurance and Accidental Death and Dismemberment fully paid for by organization
• Long Term Disability fully paid for by organization
• Paid Time Off - 24 days in first year of employment
• Catastrophic Sick Time accrual
• 7 Paid holidays
• Health Care and Dependent Care Flexible Spending Accounts
• 401k with employer match
• Student loan forgiveness eligible

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED