Administrative Assistant

Estes Construction•Davenport, IA

24d•Onsite

About The Position

For Estes Construction and our entire Team of Companies, we are people-focused, with a culture of growth and development. We have a collaborative team approach, prioritize safety and quality, and empower every team member to be a leader. We’re looking for a highly organized, proactive Administrative Assistant who enjoys bringing structure to busy days and helping others do their best work. In this role, you’ll support executive leaders and shared services teams across Finance, Contracts, Information Technology, Organizational Development, and Marketing & Communications. You’ll be a trusted resource behind the scenes—coordinating calendars, meetings, travel, communications, records, presentations, and internal events while handling sensitive information with care. The right person is detail-oriented, dependable, professional, and comfortable balancing priorities for multiple leaders and departments.

Requirements

2–4 years of administrative support experience.
Strong proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
Excellent organization, communication, proofreading, and document-management skills.
Sound judgment, discretion, and a commitment to confidentiality.
A positive, solutions-oriented approach and the ability to adapt when priorities change.
Ability to work on-site in downtown Davenport Monday through Friday, with occasional evening or weekend availability

Nice To Haves

Associate degree preferred; equivalent education and experience will be considered.
Executive support experience and experience supporting multiple leaders or departments are preferred.

Responsibilities

Provide administrative and executive support to company leadership and shared services teams.
Manage calendars, schedule meetings, and coordinate locations, materials, and initiate communications.
Arrange business travel, accommodations, and itineraries.
Prepare and organize reports, presentations, project materials, files, and records.
Coordinate approval workflows and help requests move forward accurately and on time.
Support leadership meetings, company-wide gatherings, ribbon cuttings, groundbreakings, employee events, and other special functions.
Identify ways to improve administrative processes and anticipate organizational needs.

Benefits

Competitive hourly rate
401K with a 5% company match
Medical, dental, vision, and life insurance
Short-term and long-term disability insurance
Health Savings and Flex Spending Account
Generous paid time off programs prioritizing well-being and self-care
Parental benefits
Well-being and Employee Assistance Program
Incentive Compensation Program
Work program discounts, employee engagement events, professional training and development