Administrative Assistant

Wasserman•Raleigh, NC

About The Position

THE TEAM is seeking a highly organized and proactive Administrative Assistant to provide confidential, high-level administrative and operational support to the SVP, Strategy & Consulting. The ideal candidate is a strategic thinker with exceptional attention to detail, strong communication skills, and the ability to manage competing priorities in a fast-paced dynamic environment.

Requirements

Exceptional organizational and time management skills with strong attention to detail.
Excellent written and verbal communication skills.
Able to work independently, anticipate needs, and handle multiple high-priority tasks simultaneously.
Proven ability to exercise discretion and maintain strict confidentiality regarding sensitive company, client, and personal information.

Responsibilities

Proactively manage and prioritize complex, high-volume calendars, including scheduling internal and external meetings across multiple time zones, resolving scheduling conflicts, and ensuring all necessary information is shared in advance.
Arrange and oversee all aspects of domestic and international travel, including flight bookings, accommodations, ground transportation, etc., while also managing last-minute changes with professionalism and composure.
Prepare, process and reconcile expense reports and invoices on behalf of both executives.
Act as a key point of contact, screening and routing correspondences (emails, in-person requests, etc.) to protect the leader’s time and focus.
Help monitor and organize leader’s email inbox, drafting responses, flagging urgent items, and organizing emails as needed.
Assist in the planning, coordination, and execution of events for Strategy & Consulting, including All Hands meetings, offsites, social functions, and high-level client meetings.
Support leadership in the planning and execution of varies ad-hoc projects as needed.