Administrative Assistant

Na Ali'i Consulting & Sales, LLC.•Honolulu, HI

4d•Onsite

About The Position

Nakupuna Consulting is looking to hire an Administrative Assistant to provide administrative support in an office environment by way of performing a variety of support tasks for the office including handling confidential information and documents.

Requirements

Organizational and planning skills
Excellent communication and problem-solving skills
Attention to detail and accuracy
Solid judgment and decision-making ability
Takes initiative and is adaptable
A good working knowledge of the governing systems, programs, policies, work methods, manuals, or other established guidelines.
Understanding of the needs of the organization serviced.
Must be able to obtain a CAC.
Must be a U.S. citizen.
At least two years’ experience providing support at a high level.
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
Knowledge of standard office administrative practices and procedures.
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and working on a computer.

Nice To Haves

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Responsibilities

Input work request for C Projects
Create, consolidate, and update files and records
Update Service Contracts Branch (SCB) website
Perform data entry into various databases and spreadsheets
Reconcile and balance access to GFEBS on-line database
Retrieve, input and update Facilities Engineering Work Request (FEWRS)
Input Purchase Request (PR), Military Interdepartmental Purchase Requests (MIPRs), Miscellaneous Obligation Documents (MODs) and other various miscellaneous documents into the BOD Programing Operations and Maintenance, Army (OMA) database file
Review audit, and correct internal DPW program codes, Work Breakdown Structure (WBS), and Element of Resource (EORs) for system integrity.
Assemble, compile, and organize data reports for monthly execution meetings, PBACs and GC briefings
Input contract orders/Invoice, and MIGO transactions in GFEBS