Administrative Assistant (15 Months Contract)

Vantive • Mississauga, ON

1d • Hybrid

About The Position

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

In this role, you will support our office operations and provide administrative support to multiple senior leaders and their respective departments. The ideal candidate will possess strong organizational skills to manage general office administration, vendor management, calendar management, preparing information, managing invoices, assisting with projects and presentations alongside other duties. The incumbent must have the ability to manage multiple competing priorities in a fast-paced and complex environment without loss of composure. Strong communication and interpersonal skills are also required in order to interact at the executive level. This role is critical in ensuring the smooth functioning of our office environment while providing exceptional support to our team.

Requirements

• High school diploma or equivalent
• 1-3 Years of relevant experience
• Proficient with Microsoft Suite of products
• Excellent Communication and Problem Solving Skill

Nice To Haves

• Diploma or higher education preferred
• Proficient Verbal and Written French and English

Responsibilities

• Manage executive calendars, including scheduling, prioritizing, and coordinating meetings
• Arrange and support meetings (prepare agendas, materials, take minutes, follow up on action items)
• Handle travel planning and logistics (flights, accommodations, itineraries)
• Process and track expenses, invoices, and reimbursements
• Prepare documents, presentations, and reports for internal and external use
• Support day‑to‑day administrative operations and special projects as needed
• Manage day-to-day office operations
• Maintain office supplies inventory and order supplies as needed
• Prepare and distribute internal communications, reports, and documentation
• Supporting with mailing, shipping and receiving
• Ensure a clean and organized office environment
• Liaise with vendors and service providers to negotiate contracts and manage ongoing relationships
• Monitor vendor performance and ensure compliance with service agreements
• Process invoices and maintain accurate records of all transactions related to vendors
• Assist in identifying and sourcing new vendors to meet company needs

Benefits

• Flexible workplace policy which includes a minimum of 3 days a week onsite
• Discretionary bonuses
• Range of exciting career opportunities across various departments, from research and development to marketing and sales.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED