Administrative Assistant-Contract

S. A. Comunale Co.•Reading, PA

12h•Onsite

About The Position

S.A. Comunale is seeking an Administrative Assistant-Contract to support the Reading, PA office. This role involves providing administrative support to the assigned branch office, including general clerical, purchasing, inventory, and accounting responsibilities, as well as project-based work. The position requires projecting a professional company image through in-person and phone interactions.

Requirements

High school diploma or GED is required.
3+ years of administrative experience is required.
Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.

Nice To Haves

Previous experience in the construction industry is a plus.

Responsibilities

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
Create and maintain various office records.
Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence.
Answer incoming phone calls and distribute accordingly.
Assist in processing payroll for technicians including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run as needed.
Prepare all service and Branch Manager proposals as directed.
Print and maintain all bid documents as well as prepare for all bids.
Perform background checks as needed.
Obtain all information necessary for contracts and review sheets.