Administrative Assistant - Cisco Networking UX (Hybrid)

Cisco•San Francisco, CA

2d•$99,300 - $131,800•Hybrid

About The Position

Design Foundations empowers Cisco Networking product teams—including Meraki, Catalyst, ThousandEyes, and emerging agentic operations—to deliver coherent, credible, buildable, and AI-ready user experiences at scale. Our team works horizontally across the Networking portfolio, unifying UX foundations such as design systems, design language, AI experience standards, content strategy, methodology, governance, tooling, and design quality. We are a collaborative, cross-functional group focused on enabling teams to adopt new methods, standards, and tools with clarity, consistency, and measurable impact. What excites us is driving innovation that shapes how Cisco Networking UX embraces AI-assisted design practices and delivers durable, scalable solutions. Working hybrid in our San Francisco office, you will provide support for three Senior Leaders on the UX team across Platform Experience, Networking and PIN Products, and User Research. This role will help manage their calendar, travel, and expenses, along with management and oversight of special projects and operational efforts. To perform these tasks effectively, you will become familiar with our products, people, and cross-functional dynamics within the Cisco Networking organization. This position requires the capacity to exercise good judgment and maintain a realistic balance among multiple priorities. Using strong written and verbal communication, administrative, and organizational skills, you will be able to work independently on projects, from conception to completion, and excel under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Requirements

2+ years of experience as an Executive Assistant supporting executives in a software or technology company
Experience managing calendars, scheduling meetings, and coordinating travel for 3 individuals
Experience preparing and maintaining business documents, presentations, and spreadsheets.
Experience using Microsoft Office and Google Suite applications.
Experience handling confidential or sensitive information.

Nice To Haves

Experience preparing and communicating clear, concise information for executives, teams, and other stakeholders.
Experience organizing and managing multiple priorities, deadlines, meetings, and competing requests in a fast-paced work environment.
Experience building and maintaining effective working relationships with executives, colleagues, and cross-functional stakeholders.

Responsibilities

Complete a wide range of administrative tasks including managing extremely demanding calendars and completing expense reports
Plan, coordinate, and ensure schedules are followed and appropriately prioritized
Research, prioritize, and follow up on incoming issues and concerns including those of a confidential nature; determine appropriate course of action, referral, or response
Plan and execute team training, and events, including related travel and expenses
Take on special projects as needed

Benefits

medical, dental and vision insurance
a 401(k) plan with a Cisco matching contribution
paid parental leave
short and long-term disability coverage
basic life insurance
grants of Cisco restricted stock units
10 paid holidays per full calendar year, plus 1 floating holiday for non-exempt employees
1 paid day off for employee’s birthday, paid year-end holiday shutdown, and 4 paid days off for personal wellness determined by Cisco
16 days of paid vacation time per full calendar year, accrued at rate of 4.92 hours per pay period for full-time employees (non-exempt employees)
flexible vacation time off program (exempt employees)
80 hours of sick time off provided on hire date and each January 1st thereafter, and up to 80 hours of unused sick time carried forward from one calendar year to the next
Additional paid time away may be requested to deal with critical or emergency issues for family members
Optional 10 paid days per full calendar year to volunteer
annual bonuses (for non-sales roles)
performance-based incentive pay (for sales roles)