Administrative Assistant - Hybrid

Genesis10•New York, NY

6d•Hybrid

About The Position

Genesis10 is seeking an Administrative Assistant for a hybrid position (4 days onsite per week) with a Major Financial Services Firm located in New York, NY. This is a 6-month contract opportunity. The role involves supporting an Emerging Markets team, requiring a proactive, highly professional, dynamic, flexible, and detail-oriented individual to manage busy schedules and varied styles. The position offers an opportunity to learn about the business and work with motivated people in a collegial environment.

Requirements

5 years of experience in Operational or Support role
Ability to multitask and prioritize while exhibiting strong judgement and professionalism
A proactive personality with excellent anticipation and problem-solving skills
Clear and effective communication, both written and verbal
A Bachelor's degree or equivalent work experience
Working knowledge of Microsoft suite (Word, PowerPoint, Excel)
Working knowledge of expense processing and travel booking systems (Concur preferred)

Responsibilities

Provide high-level executive and organizational support to senior leaders, including proactive calendar management, complex travel coordination, expense processing, and prioritization of competing demands.
Leverage Outlook and related productivity tools to anticipate scheduling needs, manage inboxes and correspondence, monitor follow-ups, and maintain efficient daily workflows.
Coordinate seamless in-person, telephone, and virtual meetings, including scheduling participants across time zones, reserving conference rooms, arranging videoconferencing, notifying building security, and coordinating catering and meeting materials.
Prepare, submit, track, and maintain Pre-Approval Requests and all required supporting documentation, ensuring completeness, accuracy, timely approvals, and adherence to firm policies.
Manage office operations and administrative logistics, including ordering supplies, business cards, and building-access cards, and coordinating maintenance or service requests for office equipment.
Serve as a professional point of contact for internal stakeholders, clients, and external vendors; exercise sound judgment, discretion, and confidentiality in handling sensitive matters.

Benefits

Access to hundreds of clients, most who have been working with Genesis10 for 5-20 years.
The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.
Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
Behavioral Health Platform
Medical, Dental, Vision
Health Savings Account
Voluntary Hospital Indemnity (Critical Illness & Accident)
Voluntary Term Life Insurance
401K
Sick Pay (for applicable states/municipalities)
Commuter Benefits (Dallas, NYC, SF, and Illinois)