SY 26-27 Administrative Assistant - Special Services

Center School District•Kansas City, MO

7h•Onsite

About The Position

The Administrative Assistant performs highly responsible, sensitive, and confidential administrative and secretarial functions primarily for Directors and Assistant Superintendents at Central Office. The role establishes and maintains department records, coordinates assigned projects, and compiles and distributes a wide variety of materials and reports. The position analyzes financial information, compiles statistical and financial data, coordinates project and program components, maintains manual and electronic records, prepares correspondence and reports, processes documents, researches assigned topics, and responds to inquiries from internal and external parties. The employee may also perform other duties as assigned. The position is full-time, non-exempt, and scheduled for a 240-day calendar. It is based in an office setting and reports to the assigned Assistant Superintendent.

Requirements

High school diploma or equivalent.
Job-related work experience with increasing levels of responsibility.
Knowledge of standard policies and procedures in an academic environment.
Knowledge of standard administrative and clerical procedures and systems.
Knowledge of formats for correspondence, reports, records, and files for the assigned department.
Proficiency in Microsoft Office applications and general databases.
Knowledge of district functions and relationships with local government and the community.
Strong written and oral communication and relational skills.
Strong interpersonal skills, with tact and diplomacy.
Strong organizational, managerial, and problem-solving skills, with attention to detail.
Public relations and customer service skills.
Typing speed of 60 words per minute.
Ability to operate office equipment, including a computer, printer, calculator, and copier.
Demonstrated discretion and confidentiality when handling sensitive issues.
Ability to maintain workflow in a fast-paced environment and manage multiple projects, deadlines, and frequent interruptions.
Ability to establish and maintain effective working relationships with associates, teachers, parents, and the public.
Ability to welcome and embrace differences among employees and citizens.
Ability to successfully complete an intense background investigation.
Ability to work a flexible schedule as needed.

Responsibilities

Analyze financial information to identify potential budget variances, compile statistical information, develop procedures, and conform to established financial practices and regulatory requirements.
Attend department and/or in-service meetings to convey or gather information needed to perform job functions.
Compile statistical and financial data, including work orders, budget reports, specialized reports, and personnel records, for reporting, budget recommendations, financial summaries, and compliance purposes.
Coordinate assigned projects and program components, including distribution of materials, conference and meeting arrangements, and travel requirements.
Maintain manual and electronic documents, files, and records for current information and historical reference in accordance with administrative guidelines and legal requirements.
Prepare correspondence, reports, minutes, charts, and other materials to document activities, provide written reference, and convey information.
Process documents and materials, including time sheets, work orders, and requisitions, in compliance with administrative guidelines.
Research assigned topics, such as current practices, policies, and education codes, to provide information addressing school operations.
Respond to inquiries from district staff, other schools, government agencies, the public, and students to provide information, facilitate communication, or give direction.
Perform other duties as assigned.