Administrative Assistant

Stark Tech•Tonawanda, NY

5d•Onsite

About The Position

The Administrative Assistant will serve as our “First Impression” for the organization, providing concierge-level customer service and support to clients, guests, and employees. This position will effectively manage phones, mail, Reception and Conference Rooms, and coordinate the daily activities of our corporate Innovation Center. We are looking for someone who is eager to learn and grow within the organization while taking on expanding responsibilities. This role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting.

Requirements

Minimum of three (3) years of Reception / Administrative experience.
Tech Savvy with intermediate to advanced proficiency in Microsoft Office Suite required.
Strong organizational skills, exactness, and ability to manage multiple requests in a fast-paced, time-sensitive environment.
Resourceful, works well independently and as a collaborator, takes initiative and ownership in daily tasks.
Strong written and verbal communication skills.
Ability to adapt and be flexible in a changing environment.

Nice To Haves

Bachelor's Degree preferred.
Experience using Concur, Adobe, and Microsoft Suite (or a similar software's) preferred.

Responsibilities

Serve as the "First Impression" for the organization, providing concierge-level customer service and support to clients, guests, and employees.
Effectively manage phones, mail, Reception and Conference Rooms.
Coordinate the daily activities of the corporate Innovation Center.
Prepare performance reports.
Assist project managers with contract and billing tasks.
Manage office operations.
Ensure accurate federal contract revenue reporting.
Oversee office supply inventory and ordering.