Administrative Assistant

Diocese of St. Augustine • Jacksonville, FL

10d • Onsite

About The Position

Under the direction of the business manager, School Principal, or other assigned manager, the Administrative Assistant is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in a school. The role supports the school’s spiritual and pastoral mission and requires adherence to Catholic principles. The position involves working collaboratively, managing the tuition system, maintaining calendars, and providing staff support.

Requirements

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
• Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
• Exercise courtesy to fellow employees and the general public
• Must be a self-starter, well organized and perform multiple tasks simultaneously and work with a sense of urgency
• Ability to maintain confidentiality
• Ability to work collaboratively in a team environment
• Punctuality is a must at all times
• Ability to travel locally as required
• Weekend and overtime work may be required
• Proficiency in computer technology to include Microsoft Word, Excel and Publisher
• Professional bearing, clean and neat personal appearance
• Must successfully pass the required criminal background check prior to employment and every five years; must complete Protecting God’s Children (PGC) workshop prior to employment.
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees and the general public.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Nice To Haves

• Graduation from a 2-year college in business or public administration, or equivalent experience
• Two to five years experience in a high activity environment as an administrative assistant or secretary, or equivalent

Responsibilities

• Support the school’s spiritual and pastoral mission
• Abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral teachings.
• Works collaboratively in a positive, friendly, and professional manner with all parish, school, and diocesan employees
• Displays personal initiative, coordinates, facilitates, provides with timeliness and accuracy, administrative support in matters regarding the organization
• Maintains and respects the privacy of the persons supported
• Manages Tuition System in collaboration with school bookkeeper/accountant and school staff
• Helps maintain the calendar of events, scheduling events as needed
• Provides necessary staff support to staff and others as requested
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree