Administrative Assistant
PCL Construction•Delhi, LA
•Onsite
About The Position
The Administrative Assistant will provide on-site administrative support to project managers, superintendents, and field teams for PCL Construction, Inc. in Delhi, Louisiana. This role is crucial for supporting construction activities on a large-scale industrial wastewater treatment plant project. The Administrative Assistant will be instrumental in supporting the construction team from project kickoff through closeout by ensuring accurate documentation, coordination, and administrative support for daily field and project operations.
Requirements
- 3–5 years of experience in an administrative role supporting a construction or field-based project team
- High school diploma required
- Proficient in Microsoft Office, including Outlook, Word, Excel, Teams, PowerPoint, and OneNote
- Strong organizational skills with high attention to detail and accuracy
- Excellent verbal, written, and interpersonal communication skills
- Ability to create, edit, proofread, and format documents and reports
- Ability to act with discretion and handle confidential information professionally
- Ability to remain calm under pressure and effectively handle challenging situations
- Demonstrated ability to develop and maintain effective, professional working relationships
- Ability to work on-site full-time and support a 6x10 construction schedule
Nice To Haves
- Experience supporting large-scale construction or industrial projects preferred
- Associate’s or Bachelor’s degree, diploma, or certificate in Office Administration or a related field considered an asset
- Experience with construction-related systems preferred
Responsibilities
- Provide on-site administrative support to project managers, superintendents, and field teams, supporting day-to-day construction operations
- Support project activities from kickoff through closeout, ensuring all documentation is accurate, complete, and properly maintained
- Manage and maintain project documentation, logs, correspondence, reports, and filing systems in compliance with company and project requirements
- Ensure appropriate document control by filing, composing, editing, and distributing project and office documents and reports
- Assist with managing project budgets by tracking costs, invoices, expenses, and supporting cost control and reporting efforts
- Track project progress and assist with schedule and cost reporting to support project managers and leadership
- Coordinate project and internal meetings, prepare materials, document action items, and distribute information to stakeholders
- Support onboarding and offboarding of project personnel, including documentation and coordination with project teams
- Assist with subcontractor and vendor coordination, communications, and documentation
- Support timekeeping, payroll documentation, and expense reporting for project staff
- Answer telephone calls, take messages, and route communications for project managers, departments, or team members
- Maintain office operations at the project site, including ordering supplies, managing mail distribution, and coordinating courier requests
- Arrange travel, hotel, and car reservations when required and prepare travel itineraries
- Greet visitors, answer questions, direct them to meeting locations, and connect them with project personnel as applicable
- Develop and maintain professional, respectful, and customer-focused working relationships with project managers, subcontractors, vendors, and all project stakeholders
Benefits
- Employee ownership opportunities that build long-term value
- Annual discretionary performance bonuses
- 401(k) with company match
- Industry-leading medical, dental and vision benefits
- Prescription drug coverage and telemedicine services
- Life, AD&D and disability insurance
- Paid parental leave and family care support
- HSA or FSA for healthcare, dependent care and transportation
- Mental health and wellness support, including Employee Assistance Programs
- Career growth pathways, leadership development and mentorship programs
- Access to world-class training through PCL’s College of Construction and professional development courses
- Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
