Administrative Assistant

Teledyne Technologies Incorporated•Huntsville, AL

20d

About The Position

Performs a variety of administrative functions in a fast-paced technology-driven environment. Manages calendars, schedules, meetings, coordinates CONUS and OCONUS travel, and serves as a primary point of contact for internal and external stakeholders. Prepares professional correspondence and reports; organizes information; and supports projects through data collection and documentation. Handles multiple priorities and monitors and prepares expense reports and invoices. Demonstrates strong judgment, initiative, and problem‑solving skills while working under general supervision. Applies substantial knowledge of administrative practices and organizational processes to complete diverse tasks with accuracy and efficiency. A high degree of professionalism, discretion, and adaptability is required.

Requirements

High school diploma or GED required.
Minimum of 2 years of administrative or clerical experience, preferably supporting a specialized function or department.
Experience with modern office technology, digital collaboration tools, and cloud‑based systems is strongly preferred.
Ability to read and interpret documents such as policies, safety rules, and procedural manuals.
Ability to write clear, professional correspondence and reports.
Ability to communicate effectively with individuals and groups across the organization.
Ability to perform basic mathematical operations including addition, subtraction, multiplication, and division.
Ability to compute percentages, ratios, and interpret charts or graphs.
Ability to apply basic algebraic concepts when needed.
Ability to solve practical problems and handle a variety of variables in situations where limited standardization exists.
Ability to interpret instructions delivered in written, verbal, or diagram form.
Microsoft 365 proficiency required, including: Excel (spreadsheets, basic formulas, sorting/filtering, data entry, simple reports), Word (formatting documents and reports), PowerPoint (updating and formatting briefs, familiarity with updating master slides & templates), SharePoint (document libraries, uploading/version control, permissions awareness, file organization), Outlook/Teams (calendar management, meetings, communication).
US Citizenship with ability to attain and maintain government security clearance.

Nice To Haves

Experience safeguarding/handling Controlled Unclassified Information (CUI)
Experience supporting U.S. Government Foreign Military Sales (FMS) programs and handling export-controlled documentation in accordance with ITAR, EAR, and other applicable trade compliance requirements

Responsibilities

Manages incoming communications, including email and physical mail; drafts and prepares outgoing correspondence.
Prepares routine and advanced documents such as letters, reports, briefings, and internal communications; scans and organizes digital files.
Maintains both digital and physical filing systems to ensure accuracy, accessibility, and compliance with retention guidelines.
Screens and directs calls; coordinates virtual and in‑person meetings, including conference calls and video conferences.
Manages calendars, schedules appointments, and coordinates domestic and international travel arrangements.
Plans and executes meetings and events, including agenda preparation, logistics, facility reservations, and meeting minutes.
Welcomes and assists visitors, ensuring professional and positive experience.
Facilitates communication and workflow between departments, teams, and external partners.
Conducts research, gathers data, analyzes information, and prepares summaries, reports, and recommendations with moderate guidance.
Monitors office supply levels, anticipates needs, and manages procurement and vendor relationships.
Supports office technology and equipment by coordinating maintenance and troubleshooting basic issues.
Submits, tracks, and follows up on facilities support requests, including maintenance, repairs, workspace needs, and service tickets.
Coordinates with facilities teams, vendors, and building management to ensure timely resolution of issues and smooth office operations.
Assists with workspace setup, moves, and general office environment needs as required.