Administrative Assistant

Hilton • McLean, VA

16h • Onsite

About The Position

This role is based at our corporate office in McLean, VA. Exceptional Hospitality Starts with You. This is your chance to be part of an in-house Brands team of industry experts in the domains of hospitality, brand management, innovation, food and beverage, wellness, owner relations, and more, for all of Hilton's unique brands! As an Administrative Assistant, you will support the team that leads our brands with the steadfast goal of strengthening and growing the Hilton portfolio. On the All Suites & Focused Service team, reporting to the Senior Vice President, Category Leader of All Suites & Focused Service, you will lead all administrative tasks supporting the leadership team.

Requirements

• Five (5) years of Administrative or Executive Assistance experience
• Experience supporting multiple Senior Leaders in a matrixed, corporate environment
• Experience with MS Office programs
• Experience booking travel

Nice To Haves

• Associate's Degree/College Diploma
• Seven (7) years of professional experience

Responsibilities

• Manage complex calendars and schedule meetings, interviews, and events for the Leaders you support.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense reporting.
• Build business letters, agendas, and presentations.
• Plan and support internal meetings and team events, ensuring all logistics run smoothly.
• Help prepare scheduled reports to include submitting and reconciling expense reports.
• Handle inventory of assets and supplies for current Team Members and help onboard new Team Members.
• Troubleshoot minor IT or office equipment issues and liaise with support teams.
• Build partnerships with internal departments to resolve daily administrative challenges.
• Collaborate across teams to coordinate schedules and logistics for meetings and events.
• Demonstrate company values through interactions with stakeholders, clients, and internal partners.
• Implement and monitor programs as directed by management and see the programs through to completion.
• Prepare and reconcile expense reports accurately.
• Schedule and handle all meetings, interviews, events, and other similar activities and perform general office support.

Benefits

• Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
• Own a piece of Hilton – Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
• Paid parental leave – Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
• Personalized caregiving support – Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
• Crisis concierge – In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
• Mental health resources – Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
• Generous paid time off (PTO) – Recharge, relax, and take time for what matters most
• Health & welfare benefits – From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
• Financial security for your future – Our retirement plans make it easier to save for what's next

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree