Administrative Assistant

The Educational Alliance Inc.•New York, NY

22h

About The Position

Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement. Educational Alliance’s Community Schools & Youth Development (CSYD) program delivers high-quality youth development programs throughout the Lower East Side. These services are integrated into the school day, after school programs, and summer enrichment opportunities. Partnering with several NYC public schools, CSYD collaborates with the NYC Department of Youth & Community Development (DYCD), NYC Office of Community Schools (OCS), The Boys and Girls Clubs of America (BGCA), and local school communities to meet the needs of young people and their families in all circumstances. Our team of social workers ensures social-emotional learning is embedded in our work, providing individualized care and attention when needed We are seeking an experienced full-time Administrative who will play a vital role in supporting daily operations within Community Schools & Youth Development (CSYD). This position combines administrative coordination, communication, and creative responsibilities, including managing social media presence, producing monthly newsletters, ensuring compliance in partnership with HR, and maintaining a consistent, professional departmental brand identity.

Requirements

High school diploma required
1–3 years of administrative experience (youth development or nonprofit preferred)
Strong organizational and multitasking skills
Proficiency in Microsoft Office and/or Google Workspace
Familiarity with social media platforms and content creation
Willingness to get fire department certifications for program sites
Comfortable and able to speak with Executives both internally and externally
Ability to efficiently manage time, self-direct work, and ask for help if needed
Willingness to be part of a team, working together to make things better and more efficient
A customer service-oriented approach to work with external stakeholders and CSYD and Educational Alliance staff

Nice To Haves

Associate’s or Bachelor’s degree preferred
Experience with design tools (Canva, Adobe, etc.) preferred
Availability to work some evenings and weekends when needed for event and trips

Responsibilities

Provide day-to-day administrative support to program directors and leadership
Manage calendars, schedule meetings, and coordinate events/workshops
Maintain organized records, attendance logs, and program documentation
Assist with payroll coordination, timekeeping, and staff communications
Respond to emails, phone inquiries, and general correspondence
Support planning and execution of youth programs, workshops, and community events
Prepare materials, sign-in sheets, and supplies for activities
Assist with family and community outreach efforts
Manage and update agency social media accounts (e.g., Instagram, Facebook)
Create engaging posts, flyers, and announcements to promote programs and events
Capture photos/videos during events (with proper permissions) for content use
Monitor engagement and respond to messages/comments professionally
Collaborate with EA's Communications team to develop and maintain a uniformed departmental look across all materials
Design flyers, newsletters, and digital content aligned with agency branding
Collaborate with leadership to enhance the agency’s public image and visibility
Create and distribute monthly departmental newsletters highlighting programs, achievements, and upcoming events
Gather content from staff and leadership to ensure accurate and engaging updates
Work closely with Human Resources to ensure all staff files, certifications, and documentation are up to date
Support onboarding processes
Assist in ensuring compliance with organizational policies, licensing requirements, and regulatory standards
Maintain confidentiality and accuracy in all compliance-related records
Collaborate with EA's Research and Evaluation team to track participation data and assist in compiling reports
Maintain databases and assist with compliance documentation
Ordering supplies and inputting orders in Nexonia