Administrative Assistant-Fine Arts Department

New Braunfels•New Braunfels, TX

1d•Onsite

About The Position

Assist the Director of Fine Arts in daily operations, maintaining and managing budgets, placing and processing purchase orders, and providing clerical services. This role requires strong organizational and communication skills to manage departmental finances, coordinate supplies and travel, and maintain efficient office operations.

Requirements

High school diploma or GED
Proficient skills in typing, word processing, bookkeeping, and file maintenance
Effective communication and interpersonal skills
Ability to use personal computer and software to develop spreadsheets and databases and do word processing
Demonstrate the ability to handle multiple tasks at the same time and deal with timelines
Telephone skills, computer organization and calendar management
One to three years of secretarial experience, preferably in a public education environment

Responsibilities

Administer Fine Art budget funds, balance all accounts, and prepare financial reports.
Assist in budget preparation and demonstrate fiscal responsibility.
Prepare and process purchase orders.
Process the ordering of supplies for the department and coordinate incoming supplies and equipment.
Meet regularly with the Fine Art Director to review budget activity.
Effectively communicate with staff, colleagues, community members, and parents.
Demonstrate sound judgment in disseminating information and maintaining confidentiality.
Prepare documents and maintain files.
Perform duties to run an efficient and effective program and office, including maintaining and scheduling appointments.
Prepare correspondence, memorandums, forms, requisitions, and reports for the Fine Art office.
Multi-task several projects at once.
Assist in setting up professional development days for the Fine Art department.
Coordinate travel for the Fine Arts department to professional development conferences.
Coordinate travel for Fine Arts Student Organizations to local, state, and national competitions.
Perform other duties as assigned.