Administrative Assistant- Peripheral Nerve Research Lab

Mayo Clinic•Rochester, MN

3d•$22 - $30

About The Position

The Administrative Assistant provides non-clinical administrative support to the Peripheral Nerve Research Lab. The role includes scheduling, coordination, and follow-up for meetings, events, and professional travel; calendar management; preparation of documents and presentation materials; invoice and reimbursement processing; composing or transcribing correspondence and documents; supporting departmental projects and activities; maintaining websites, web pages, databases, spreadsheets, and social media accounts; and answering telephones with related follow-through. The position requires initiative, proficiency, and adaptability to optimize the time of those supported. Strong organization, communication, and interpersonal skills, commitment to quality and service, confidentiality, and professionalism are important. The assistant uses computer hardware and software, telecommunications, and other office equipment, navigates multiple systems simultaneously, and ensures accuracy and completeness through attention to detail.

Requirements

High school diploma or GED plus at least two years of administrative support experience; or a one-year degree/diploma in an administrative, business, or medical-related program plus at least one year of administrative support experience; or an associate’s degree in an administrative, business, or medical-related program.
Administrative support experience must include meeting management and calendar coordination, creating or transcribing correspondence/documents, and using business-related software to produce databases, spreadsheets, presentations, or similar materials.
High-level organization, customer service, professionalism, interpersonal relations, written and oral communication skills, and ability to prioritize, shift tasks frequently and quickly, and adapt to a rapidly changing environment.
Effective and appropriate decision-making, judgment, confidentiality, attention to detail, and follow-through.
Experience coordinating travel and managing expenses.
Proficient application of English grammar, punctuation, and sentence structure.

Nice To Haves

Work-related experience within the last ten years is preferred.

Responsibilities

Schedule, coordinate, and follow up on meetings, events, and professional travel.
Manage calendars.
Prepare documents and presentation materials.
Process invoices and reimbursements.
Compose and/or transcribe correspondence and documents.
Support departmental projects and activities.
Create and maintain websites, web pages, databases, spreadsheets, and social media accounts.
Answer telephones and provide related follow-through.
Use initiative, proficiency, and adaptability to optimize the time of those supported.
Use computer hardware and software, telecommunications, and other office equipment, and navigate multiple systems simultaneously.
Ensure accuracy and completeness through attention to detail.