Administrative Assistant

YAI • Santa Maria, CA

21d

About The Position

This position involves working with various entities to manage applicant documents, collaborate on screening processes, maintain data, verify eligibility, and manage client files in compliance with specific guidelines. The role requires strong organizational and computer skills, as well as the ability to work both independently and collaboratively. The Administrative Assistant will also participate in outreach and community meetings.

Requirements

• BA/BS Degree preferred
• A minimum of 2 years of experience working with the I/DD population or other experience with criminal justice systems
• Experience in Service Coordination/Case management or Intake/Admissions preferred
• Must be able to communicate clearly and effectively, verbally and in writing, in order to best represent YAI.
• Must be able to work autonomously and work well in groups.
• Must be proficient in basic computer skills including Microsoft Office 365 and the applications; word processing and data entry
• Able to learn and adopt to many database systems
• Highly organized, good time management skills and ability to prioritize multiple tasks.

Responsibilities

• Work with CVRC, PDC and other RCs across CA to request required documents for assessment and enrollment
• Collaborate with program management throughout screening process and ensure adherence to screening process timeframes
• Maintain data and documents in shared drives and appropriate database systems
• Verify each applicant’s eligibility and ensure necessary enrollment codes are present upon admission
• Maintain linkage database with community partners (PDC, DDS, RCs, community providers and County Behavioral Health.)
• Participate in outreach and community-based meetings to network, complete and disseminate minutes
• Manage and maintain client files in compliance with DDS, Regional Center and YAI guidelines
• Complete other tasks based on departmental and regional needs and as assigned by supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level