Administrative Assistant - School Age Program
About The Position
Under general supervision, the Administrative Assistant performs a variety of administrative and staff-support duties for a specified administrator, program, or department. The role requires a range of skills and knowledge of organizational policies and procedures. Compared with Administrative Assistant II, this position requires greater independent judgment and may involve more complex responsibilities. The Administrative Assistant provides administrative support to the School Age Program and helps the program meet its goals and objectives. Duties may include confidential word processing and data entry, supporting office operations or specialized program functions, and assisting administrators with problem solving, project planning, and execution of goals. The position may also provide executive secretarial services under limited direction.
Requirements
- Two years of experience as a secretary or administrative assistant; formal secretarial or office management training may be substituted for experience.
- Demonstrable computer skills, including fluency with word-processing and/or data-input applications used by the assigned hiring division.
- High level of interpersonal skill, consistently demonstrating poise and tact.
- Attention to detail and ability to find solutions to administrative problems.
- Ability to establish priorities and work with limited direct supervision.
- Analytical abilities.
- Ability to compose, create, and edit written material and communicate effectively orally and in writing.
- Excellent knowledge of secretarial office procedures.
- Excellent organizational and project coordination skills.
- Ability to move, transport, position, or install office equipment weighing up to 15 pounds.
- Ability to retrieve and refile charts.
- Ability to communicate via telephone.
- Ability to remain stationary for up to two hours.
- Ability to detect, observe, perceive, and identify objects on a computer screen.
Responsibilities
- Oversee and/or perform diverse administrative activities for the program, including confidential word processing and data input.
- Use a personal computer to enter data and draft, edit, revise, and print letters, tables, reports, and other materials.
- Greet and direct visitors; accept, screen, and route telephone calls.
- Train lower-level secretarial and clerical staff.
- Answer general inquiries about program activities and operations.
- Perform staff and operational support activities.
- Establish, maintain, process, and update files, records, and other materials; order supplies.
- Perform routine analysis and calculations on files, databases, and recurring reports, such as payroll and timesheets.
- Sort, screen, and distribute incoming mail; draft responses to inquiries.
- Prepare photocopies and faxes, and operate office equipment.
- Perform miscellaneous job-related duties as assigned.
- Assist departmental administrators with problem solving, project planning, and development and execution of goals and objectives.
- Administer office operations or a specialized departmental or program function, providing administrative support toward program goals and objectives.
- May perform executive secretarial services under limited direction.
Benefits
- Ongoing training and professional development
- Generous paid time off
- Comprehensive paid training
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Flexible spending account (FSA)
- Employee assistance program (EAP)
- 403(b) retirement plan
- Tuition reimbursement opportunities
- Opportunities for advancement
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
