Administrative Assistant

Bixby Animal • Long Beach, CA

18d • Onsite

About The Position

As an Administrative Assistant, you will be the driving force behind the smooth operation of our office, ensuring that everything runs like a well-oiled machine! You’ll take charge of administrative functions, oversee team performance, and manage vendor relationships while fostering a positive work environment. Your leadership will empower your team to excel in their roles, and your organizational skills will keep our operations efficient and effective.

Requirements

• Bachelor's degree in Human Resources, Business Administration or similar field
• Previous experience working as an HR or Admin Assistant.
• Ability to work independently with little supervision required.
• Ability to remain calm while working under pressure in a busy environment.
• Ability to work within timeframe of standard policies and procedures.
• Ability to maintain confidentiality related to sensitive company and employee information.
• Excellent ability to multi-task and prioritize in a busy, fast-growth environment.
• Proficiency in MS Word, Excel and Power Point is essential.
• Strong problem-solving and decision-making skills
• Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with our team.

Nice To Haves

• Preference working with Monday.com and SharePoint

Responsibilities

• Manage schedules, calendars, and appointments to optimize time management.
• Coordinate event planning and logistics for meetings, training sessions, and team-building activities.
• Handle vendor management to ensure quality service delivery and maintain productive relationships.
• Maintain organized filing systems and clerical records for easy access to information.
• Supporting teams across multiple sites with coaching and hands-on training
• Coordinate with contractors, vendors, and third-party service providers for maintenance and improvement projects.
• Assist with Social media & marketing/advertising
• Manage community relations programs
• Prepare reports, correspondence, and documentation as needed
• Support leadership team in organizational projects and process improvements
• Responding quickly and professionally to customer concerns
• Building strong relationships with clients, vendors, and onsite staff
• Ordering business card and setting up emails.
• Maintain vendor relationships and assist with new vendor accounts.
• Other duties as assigned

Benefits

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees