Administrative Assistant

Centurion Land Title Inc • Fishers, IN

9h • Onsite

About The Position

Centurion Land Title is seeking a professional, detail-oriented Administrative Assistant to support the daily operations of our title insurance office. This position serves as the first point of contact for clients, real estate professionals, lenders, and visitors while providing administrative support to multiple departments. The Administrative Assistant plays a key role in maintaining an organized and efficient office environment by managing front desk responsibilities, processing administrative tasks, assisting with transaction workflow, and supporting internal teams. In addition, this position will coordinate and maintain the company's social media presence by creating and posting content that highlights company activities, services, industry updates, and community involvement. This role is best suited for someone who enjoys a variety of responsibilities, takes pride in providing excellent customer service, is highly organized, and can effectively balance multiple priorities in a fast-paced professional environment.

Requirements

• Professional, friendly communication skills with the ability to make clients and partners feel welcomed and supported
• Comfort working in a fast-paced office where priorities can shift throughout the day
• Strong attention to detail and accuracy, especially when entering and handling transaction information
• Ability to stay organized while managing phone calls, walk-ins, emails, and administrative tasks simultaneously
• Proficiency with Microsoft Office (Outlook, Word, Excel); ability to quickly learn title production and internal systems
• Strong teamwork skills with the ability to support multiple departments while also working independently when needed
• Professional demeanor, including reliability, discretion, and consistency in client-facing interactions
• Good judgment in knowing when to take initiative and when to escalate issues to the appropriate team member
• High school diploma required
• Familiarity with Microsoft Office and general office systems required; ability to learn title production software quickly is essential

Nice To Haves

• Some college preferred
• Experience in administrative support, customer service, front desk, reception, or office coordination roles preferred
• Experience in real estate, title insurance, mortgage, or related professional services environment is highly preferred, but not required
• Basic familiarity with social media platforms (Facebook, Instagram, LinkedIn, etc.) and comfort creating or posting simple business content is preferred
• Prior exposure to multi-line phone systems, scheduling, data entry, or document handling is helpful
• Indiana Title Producer License is a plus, but not required at time of hire (training/licensing support may be considered depending on candidate)

Responsibilities

• Serves as the first point of contact for clients, visitors, real estate professionals, and partners, both in person and over the phone, setting the tone for a professional and welcoming experience.
• Provides day-to-day administrative support to Sales, Underwriting, and Escrow teams to help ensure real estate transactions move smoothly and deadlines are met.
• Manages front desk operations including greeting clients, handling incoming calls, processing documents, and maintaining organized workflow throughout the office.
• Supports the company’s social media presence by assisting with basic content creation, posting updates, and highlighting company activities, team milestones, and community involvement.
• Helps maintain a clean, organized, and efficient office environment to ensure clients and staff experience a professional and well-run workspace.

Benefits

• Comprehensive health insurance plans, including medical, dental, and vision coverage
• 401(k) plan with company match
• Paid vacation, holidays, and sick leave
• Training, education, and opportunities for career advancement
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED