Administrative Assistant

Poppy Bank•Santa Rosa, CA

1d•$25 - $35•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative and secretarial support to the VP-Executive Assistant to the CEO, and to the CEO in a backup capacity, as well as to senior management executives as needed. Due to the nature of the role, this position regularly interacts with high level internal and external contacts and handles sensitive and confidential information, requiring a high degree of professionalism, tact, diplomacy, discretion, and sound judgment. The Administrative Assistant performs a wide range of clerical, secretarial, and administrative duties, some of which are complex and confidential in nature, in support of the VP-Executive Assistant to the CEO. This position requires that the individual work in office. Ensures compliance within all Bank policies and procedures, as well as all applicable state and federal banking regulations.

Requirements

Minimum 2 years of experience providing administrative support is required
Requires ability to maintain confidentiality and handle sensitive information with discretion
Requires excellent organizational skills, attention to detail and ability to multi-task
Requires experience in screening mail and telephone calls, drafting high-level correspondence and handling other administrative related functions
Must be proficient using MS Office

Responsibilities

Provides administrative support including screening and routing mail and phone calls, and preparing routine correspondence
Supports the VP-Executive Assistant to the CEO with coordinating logistics for executive meetings, board-related activities, on-site and off site events as directed
Assists with organizing board, committee, or executive files and archival records
Handles highly confidential and sensitive information with strict discretion and professionalism
Supports department workflow by tracking documents, approvals, and deadlines
Makes copies of correspondence or other printed materials as needed, including board and committee packages
Organizes and maintains file system and files correspondence and other records
Assists with research and organization of special projects
Orders and maintains office and kitchen supplies to ensure the workplace is adequately stocked at all times
Serve as the first point of contact by welcoming stakeholders, board members, senior management, and vendors in a professional and courteous manner
Minimum of 10 hours CRA volunteer hours per year. Volunteer hours are typically scheduled within business hours. This is compensable time and mileage is reimbursed
Other duties as assigned