Administrative Assistant

Samaritan Daytop Village • New York, NY

19d • Onsite

About The Position

Samaritan Daytop Village, a nationally recognized comprehensive Health and Human Services Agency with over 60 programs across New York City and the greater New York Area, is seeking an Administrative Assistant. This role supports over 33,000 New Yorkers annually and is crucial to the agency's success. The Administrative Assistant, under the general direction of the Program Director, will perform a variety of clerical tasks, provide support to department managers and staff, assist with daily office needs, and manage general administrative activities in alignment with the mission and goals of Samaritan Daytop Village.

Requirements

• High School Diploma or Equivalent
• At least two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
• Working knowledge of general office equipment, such as printers, scanners, and fax machines.
• Computer literacy including proficiency in Microsoft Office Suite and EHR.
• Excellent time management skills and the ability to prioritize work and multi-task.
• Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
• Excellent written and verbal communication skills.
• Comfortable with routinely shifting demands.

Responsibilities

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings and coordinates schedules for department.
• Assists in the preparation of regularly scheduled reports.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and record notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED