Administrative Assistant

Monroe Tractor•Springville, NY

18d•Onsite

About The Position

The Administrative Assistant is accountable to the store manager and appropriate corporate staff. This role involves professional interaction with customers and co-workers at all levels, both in person and over the telephone. Monroe Tractor is a family-owned business with over 75 years of experience in the construction and agricultural equipment industry, serving over 15,000 customers across the northeastern US with 18 locations.

Requirements

At least 1 year of administrative experience is required.
Highly proficient with Microsoft Office including Outlook, Excel, and Word.
Excellent listening/communication skills, outgoing and positive personality.
Punctual nature and ability to handle schedule flexibility and dynamic work environment.

Nice To Haves

Automotive dealership office experience preferred.
Heavy equipment industry experience is a plus.

Responsibilities

Perform administrative and secretarial functions to support the Store Manager and the Sales, Parts and Service Departments.
Greet customers, answer telephone and direct to appropriate department.
Process Store mail daily.
Complete daily cash edit and ROA, make deposits.
Send invoices, cash receipts.
Reconcile petty cash and parts drawer daily.
Compile weekly store payroll.
Complete new employee orientation for all new hires.
Maintain leave records for all store personnel.
Maintain files of appropriate documents.
Buy and maintain supplies.
Help reconcile parts department documents.
Enter whole goods orders as directed by store manager.
Issue purchase orders as needed.
Reconcile invoices with orders/send payables to corporate.
Initiate whole goods transfer and do billing.
Enter commissions on SAS as directed by store manager.
Maintain equipment locator service file of used equipment.
Produce necessary correspondence as requested.
Invoice Equipment.
Initiate whole goods transfer and do billing.