Administrative Assistant (SAHPR Program)

Viderity•Alexandria, VA

7d•Onsite

About The Position

The Administrative Assistant supports the Sexual Assault and Harassment Prevention and Response (SAHPR) Program at the U.S. National Science Foundation (NSF), in coordination with the Office of Legislative and Public Affairs (OLPA). The role manages the client’s day-to-day administrative affairs and supports the development, review, and maintenance of SAHPR policies, procedures, guidance, standard operating procedures, and FAQs. It also conducts research and editorial reviews to ensure materials are clear, accurate, consistent, and aligned with the NSF Style Guide and applicable agency practices and policies. The position prepares communications explaining complex program policies to diverse audiences and requires discretion when handling sensitive information. The work involves content related to sexual assault and harassment, which may be traumatic or triggering for some.

Requirements

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
At least 5 years of professional writing and editing experience, including at least 3 years drafting office documents such as official memoranda, internal and external correspondence, and policies.
At least 5 years of experience in administrative coordination, project management, or a combination of the two, and ability to work at a fast pace with tight deadlines.
At least 5 years of experience entering information into databases or tracking systems and creating and formatting reports and presentations.
Familiarity with federal communication requirements, including the Plain Writing Act of 2010 and Section 508 compliance.
Ability to produce written documents and correspondence demonstrating mastery of basic grammar, spelling, and punctuation.
Ability to communicate consistently with professionalism, diplomacy, and tact.
Ability to handle sensitive subject matter with discretion.

Nice To Haves

A degree in communications, public relations, marketing, data analytics, or a related field is preferred.

Responsibilities

Manage the day-to-day administrative affairs of the client.
Support the development, review, modification, and maintenance of new and current SAHPR regulatory policies, procedures, and guidelines.
Help develop SAHPR-related policies, guidance, standard operating procedures, and FAQs that are clear, consistent, and accessible to employees and stakeholders.
Write and edit products explaining and interpreting the agency’s position on sexual violence issues, and help draft responses that are accurate, clear, concise, and consistent with the NSF Style Guide.
Review materials for grammar, style, consistency, and clarity, taking into account the intended audience, potential policy implications, and compliance with agency and NSF Office of the Director practices and policies.
Prepare and edit products for various audiences explaining complex SAHPR program policies, programs, and functions.
Conduct research and analysis to inform the establishment or revision of policies, procedures, guidelines, and informational materials.
Perform substantial analysis to present convincing evidence of new findings or accurate and critical information.