Administrative Assistant

Licking County Aging Partners•Newark, OH

14h•$16 - $24•Onsite

About The Position

This position is responsible for providing administrative support within the organization and ensuring the efficient operation of LCAP services by performing a wide range of administrative tasks related to correspondence, accounts payable, payroll, and calendar management; work coordination; customer service; information gathering; and report compilation. The ideal candidate will demonstrate sensitivity, empathy, and understanding of the needs of older, impoverished, and developmentally disabled individuals. They should display common sense and good judgment and actively promote LCAP to the public. Upholding the highest level of confidentiality, honesty, and integrity is crucial, and the candidate must always represent the organization positively and professionally. A demonstrated working knowledge of computer operations and standard office equipment (copiers, faxes, etc.) is required, along with the ability to utilize all Microsoft Office services.

Requirements

Commitment and desire to provide excellent service to all clients and aging community members.
Maintain predictable and regular attendance, work stated hours, communicate, comprehend, and follow policies and procedures, and develop and maintain positive working relationships with all staff.
Must be able to perform all job responsibilities satisfactorily and meet the same job title's physical requirements.
Possess and maintain a Valid Ohio Driver’s License and the minimum auto insurance coverage for Ohio (must be able to provide proof upon request).
High school diploma or equivalent preferred
3-5 years of administrative experience in a fast-paced environment
Excellent written and verbal communication skills
Excellent computer skills, especially Microsoft 365 and Adobe Acrobat
Excellent time-management skills and attention to detail
High level of interpersonal skills
Exercises tact and diplomacy with sensitive and confidential information
Strong organizational skills, ability to prioritize multiple, competing tasks, and demands
Have a passion for helping people, solving problems and contributing to a positive work environment
Excellent communication skills; written and verbal

Responsibilities

Help with Accounts Payable and assist in processing all organizational invoices
Obtain and retain the required new vendor documentation
Send billing and invoices as needed to clients and partner organizations
Assist with payroll
Participate in various meetings, including safety committee and policy meetings, and record meeting minutes
Follow compliance and ensure maintenance of all agency policies and procedures
Manage organization’s document control by preparing, facilitating, and/or coordinating various department documents (e.g., client forms, business cards, check requests, department signs, etc.)
Coordinate deposits for organization
Assist senior leadership with yearly audit preparations
Provide backup for reception as needed
Perform other related duties as needed or as assigned.