Administrative Assistant

Acadia Healthcare • Madison, WI

17h • Onsite

About The Position

Provide administrative support to facility management to ensure efficient operation of the facility. This role supports managers and employees through a variety of tasks related to organization and communication, and is responsible for confidential and time-sensitive material. The ideal candidate is familiar with a variety of the field's concepts, practices, and procedures, and can effectively communicate via phone and email, ensuring all duties are completed accurately, delivered with high quality, and in a timely manner. Responsibilities may include attending meetings and taking accurate minutes, physician credentialing, directing and leading the work of others, managing and coordinating administrative programs and office activities, creating spreadsheets, managing databases, and preparing presentations, reports, and documents. The role also involves answering telephones, taking messages, transferring calls, and potentially covering the reception desk. Calendar management, scheduling appointments, updating calendars, and arranging staff meetings are also key functions.

Requirements

• High school diploma or equivalent required.
• Familiar with a variety of the field's concepts, practices and procedures.

Nice To Haves

• Associate's degree preferred.

Responsibilities

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May be responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk.
• Calendar management, schedule appointments, update calendars and arrange staff meetings.
• Perform other functions and tasks as assigned.

Benefits

• Competitive compensation with industry leading annual performance-based bonus opportunity
• Comprehensive benefits including medical, dental, and vision insurance
• 401(k) with company match to support your financial future
• Generous paid time off for vacation, sick days, and holidays
• Professional development & leadership training to sharpen your skills

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED