Administrative Assistant

HUB International•Chicago, IL

1d•$25 - $32•Onsite

About The Position

At HUB International, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence. HUB is a global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and almost 20,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions. This position will provide executive administrative support to the Executive Vice President, Operations and Technology, along with providing additional assistance to the corresponding departments as needed.

Requirements

5 plus years administrative experience
2 years or more supporting senior management or executives
Proficiency in the use of Microsoft Office Suite
Must have excellent organizational and interpersonal skills
Ease in adapting to changing priorities
Comfortable working in a fast-paced, team-focused and evolving work environment
A positive attitude and energetic personality are essential
High level of motivation
Excellent verbal and written communication skills
Excellent professional presence
Ability to juggle multiple assignments, prioritize, and follow-up
Ability to work independently, but also partner as a team player
Ability to work overtime as needed
Operate with the highest level of integrity and professionalism at all times
Able to consolidate, review, and audit data for accuracy and completion

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Schedule meetings and maintain the Executive’s calendar with the ability to independently decide what is scheduled, and when, based on priorities
Coordinate travel arrangements (domestic and international) and prepare itineraries with the ability to anticipate potential travel obstacles
Maintain general expense reports; reconcile corporate accounts
Create polished presentations and documents using Microsoft Office products
Screen e-mail messages and telephone calls; judge appropriately when and how to respond
Compose professional correspondences
Coordinate key events; assist with planning
Handle multiple projects and meet deadlines
Work on ad hoc assignments as needed
Ability to recognize and maintain the confidentiality of work materials
Willingness to take initiative and ownership of projects, as needed
Provide back-up support for Reception and other Assistants when required